Talent Acquisition Coordinator (Contract) at Octagon

, , United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

22.0

Posted On

15 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruiting Coordination, HR Operations, Administrative Support, High-Volume Hiring, Event-Based Hiring, Greenhouse ATS, Workday HCM, Communication Skills, Attention to Detail, Organizational Skills, Data Management, Reporting, Onboarding Processes, Process Improvement, Service-Oriented Mindset, Flexibility

Industry

Advertising Services

Description

THE JOB / Talent Acquisition Coordinator (Contract) PEOPLE & CULTURE / Responsible for identifying, engaging, and hiring high-quality temporary and contract talent across our national business portfolio, with a focus on hospitality, event marketing, and early career roles. WHERE YOU’LL WORK Our headquarters are in Stamford, CT, but the location of this position can be flexible with priority given to candidates open to hybrid work (3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Atlanta, GA, Chicago, IL, Los Angeles, CA, and Miami, FL. We will also consider a remote-based working arrangement for qualified candidates with East Coast working hours as a prerequisite. WHEN YOU’LL WORK Contract Dates: January 5 – March 31, 2026 (dates flexible) Contract Type: W-2 Employment Hours: 40hrs/week THE WORK YOU’LL DO You’ll be the organizational support of the talent acquisition team, ensuring smooth, accurate, and efficient execution of hiring operations. From job setup and candidate scheduling to onboarding and compliance tracking, you’ll help keep our recruiting engine running at full speed. This role will be critical in supporting hiring for our large-scale FIFA World Cup™ programs, helping staff 500+ event and operations roles nationwide. Create and post new job requisitions in the ATS (Greenhouse) and internal systems. Manage and maintain job descriptions, templates, and approvals to ensure data accuracy. Schedule candidate interviews and coordinate logistics between hiring teams and applicants. Support pre-employment and onboarding processes, including background checks, document collection, and system setup. Partner with recruiters and hiring managers to monitor hiring progress and report on key metrics. Maintain organized candidate records and hiring documentation across multiple systems. Provide operational and administrative support for the FIFA World Cup™ hiring project and other large-scale events. Identify and recommend process improvements that streamline communication and reduce time to fill. THE BIGGER TEAM YOU’LL JOIN Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent. We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world. The world needs play more than ever. Are you a Playmaker? WHO WE’RE LOOKING FOR 2–4 years of experience in recruiting coordination, HR operations, or administrative support. Prior experience supporting high-volume or event-based hiring strongly preferred. Experience using Greenhouse ATS or Workday HCM is strongly preferred. Demonstrated ability to manage multiple priorities and deadlines with accuracy and attention to detail. Strong communication skills and a service-oriented mindset. Proven ability to stay organized in a fast-paced, high-volume environment. Comfortable managing data, reporting, and documentation in spreadsheets or HR systems. Enthusiasm for learning and supporting dynamic, people-focused processes. Must be able to remain in a stationary position at least 50% of the time. Flexibility and willingness to work occasional evenings or weekends as needed. Anticipated travel level: Low (0–15%). Compensation: $22/hour. This role is not overtime-eligible. Contract positions with Octagon are not benefits-eligible. Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law. We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

Responsibilities

The Talent Acquisition Coordinator will support the talent acquisition team by managing hiring operations, including job setup, candidate scheduling, and onboarding processes. This role is critical for staffing large-scale events like the FIFA World Cup™.