EDUCATION, SKILLS, AND EXPERIENCE:

• 1-3 years of professional work experience; at least 1 year of recruitment coordination experience preferred.
• Experience with Greenhouse, Avature, or other ATS platforms is a plus.
• Must demonstrate urgency and attention to detail, thriving in fast-paced environments.
• Highly organized with excellent multitasking skills and the ability to prioritize tasks effectively.
• Strong Microsoft Outlook skills; proficiency with other calendar and scheduling tools is a must.
• Fast learner, self-starter, and highly proactive in completing tasks.
• Ability to maintain confidentiality and work in sensitive environments.
• Strong communication skills and a customer service-oriented mindset.
• Desire to learn more about recruiting and human resources practices.
• Experience with ADP or similar payroll systems is advantageous.
• Intermediate to advanced Excel skills required.

ROLE AND RESPONSIBILITIES:

As a TA Operations Specialist at Direct Line, you will play a crucial role in supporting the recruitment team and ensuring a smooth onboarding process for new hires. You will be responsible for various operational and administrative tasks within the Talent Acquisition (TA) function. Your responsibilities include, but are not limited to:

• Onboarding and Data Accuracy: Ensure all new hire information is collected, accurate, and organized for weekly onboarding processes. Provide reporting to respective teams for further action.
• Recruitment Support: Input data into the Applicant Tracking System (ATS) to assist recruiters in managing candidate information.
• Reporting and Updates: Assist in creating and maintaining status update reports for team members.
• Background Checks and Hiring Files: Initiate and track background checks and prepare relevant hiring documentation.
• Stakeholder Coordination: Collaborate with key stakeholders, ensuring tasks are completed efficiently while following assigned instructions.
• Adaptability and Quick Thinking: Handle last-minute changes and shifting priorities with patience and flexibility.
• Administrative Support: Perform administrative tasks to support the recruitment team and assist in sourcing top talent as needed.
• ATS Management: Oversee and maintain the Greenhouse and Avature systems to ensure smooth recruiting operations.
• Cross-functional Collaboration: Work closely with operations, finance, payroll, and external agencies to drive task coordination and process efficiency.
• Vendor Management: Build and maintain strong relationships with staffing agencies, ensuring efficient recruitment processes and managing timecards, invoicing, and billing.