Talent Acquisition Specialist - Volunteers & Interns at Monterey Bay Aquarium

Monterey, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

32.69

Posted On

16 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruitment, Applicant Tracking Systems, Interview Coordination, Candidate Screening, Onboarding, Data Maintenance, Communication, Problem-solving, Interpersonal Skills, Organizational Skills, Detail-oriented, Multitasking, Microsoft Word, Microsoft PowerPoint, Volgistics, UKG

Industry

Museums;Historical Sites;and Zoos

Description

At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission. We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply. Priority deadline for applications is May 22, 2026. Due to the volume of incoming applications, the role may be closed earlier than May 22, 2026. Job Summary: Under direct supervision, conduct recruitment activities for high volume positions including but not limited to: intake meetings; gather position specifications and qualification, perform preliminary screenings, coordinate interview schedules; process pre-employment screenings; provide guidance to hiring managers. Support recruitment events and Talent Acquisition team with various recruitment activities. Perform other duties as required. This role will support targeted recruitment efforts for volunteer and intern positions, ensuring a strong pipeline of mission-aligned candidates. This includes maintaining engagement with prospective volunteers and interns while supporting their successful integration into the organization. Core Activities: * Gather open position specifications and qualifications in collaboration with hiring managers to understand talent needs. * Process high volume recruitments and applicants for high volume jobs through the Applicant Tracking System timely and efficiently. * Create job postings in ATS * Review applications materials (resume, attachments, portfolio samples, etc.) * Coordinate interview schedules, status updates in collaboration with hiring managers * Conduct verbal offers and generate offer letters * Audit, update and maintain recruitment data and templates in various systems. * Perform preliminary applicant phone screenings. * Support candidates throughout the onboarding process (e.g., provide information, orientation, trainings, etc.) as applicable. * Update, organize and maintain pre-employment screenings (e.g., background checks, physicals, DMV pulls, etc.) * Provide cross-functional support and collaboration with P&C activities as needed (e.g., employee events, panel interviews, etc.) * Prepare candidate and promotional materials related to internal and external recruitment (e.g., social media ads, website updates, flyers, etc.) * Organize and inventory candidate promotional materials, giveaways. * Support the logistics for Talent Acquisition events, career fairs (e.g., sign up, track attendance, etc.) * Generate routine reporting on applicant profiles and recruitment process. Preferred Knowledge, Skills & Abilities (KSAs): * Bachelor’s degree in Business, Human Resources, or equivalent combination of education, training and experience * Experience and/or exposure working in Human Resources setting * Experience and/or exposure working in Applicant Tracking Systems, Human Resources Information Systems (Volgistics, UKG preferred) * Proficiency in Microsoft Word, PowerPoint * Excellent communication, problem-solving and interpersonal skills * Must be organized and detail-oriented and able to multitask * Highly motivated, self-directed and team player * Must be computer and technology literate * Ability to work within and maintain Monterey Bay Aquarium’s Core Values Physical Requirements to Perform Essential Job Functions: * Typical office equipment * Constant sitting, standing, walking, bending * Occasional unassisted lifting up to 50 lbs * Typical office environment, main aquarium and exhibits, occasional offsite events Hourly Compensation Range: $28.32-$32.69 USD per hour. Starting rate will vary based on previous experience and relevant skills/knowledge set.

Responsibilities

The Talent Acquisition Specialist will conduct high-volume recruitment activities, including screening candidates, coordinating interviews, and managing the onboarding process. They will also support recruitment events and maintain accurate recruitment data within the Applicant Tracking System.