Talent Administrative Assistant at Senior Lifestyle

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

65000.0

Posted On

18 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Applicant tracking system, Administrative support, Data entry, Communication, Project management, Microsoft Office Suite, ADP, Smart Recruiters, Candidate sourcing, Record keeping, Confidentiality, Problem solving, Attention to detail, Time management

Industry

Hospitals and Health Care

Description

Company Description Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. This position is responsible for effectively managing all administrative functions and applicant tracking system associated with the talent acquisition function for the organization. Job Description Salary Rate: $65,000 Accountable for the timely and accurate management (both posting and expiring) of all exempt/non-exempt job openings to the organization’s applicant tracking system and career portal. Serve as system administrator for the company’s applicant tracking system and accurately manage user account set up and deactivation, troubleshooting, end user training, and new entity creation for jobs and locations. Complete educational and employment references and completes licensure verifications (if applicable) in advance of verbal offers of employment. Provide additional candidate sourcing using secondary portals and job boards. Effectively coordinate and manage travel and hotel accommodations for candidates being recruited by the organization; accurately complete and manage the timely reimbursement of out of pocket expenses for candidates. Manage the tracking and payment of referral bonuses. Respond in a timely manner to all requests for information received from the company’s website that are associated with recruitment and selection. Maintain confidentiality of all information. Attend all required training, in-service, and staff meetings. Maintain a positive and professional demeanor toward co-workers, visitors and guests. Adhere to all policies and procedures of Senior Lifestyle Corporation. Perform other duties as assigned. Qualifications Level of Formal Education: Bachelor’s degree preferred Area of Study: Human Resources, Communication, or equivalent preferred Years of Experience: 0-3+ years Type of Experience: Prior experience in an administrative or clerical position Language Skills: Read, write, speak, and understand the English language Technical Competencies: Proficient in Microsoft Office Suite, ADP and ATS software; Smart Recruiters preferred. Skills and Ability: Exceptional written and verbal communication skills. Must possess the ability to communicate effectively with all levels of management, employees, and outside contacts. Must have the ability to organize and manage projects through to completion. Possess the ability to make independent decisions when circumstances warrant such action. Information Systems: Outlook, Excel and Smart Recruiters preferred Personal Attributes: Positive attitude and attention to detail Other/Preferred: Additional Information Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Community Name: Senior Lifestyle Corporate Office

Responsibilities

The Talent Administrative Assistant manages the applicant tracking system, including job postings, user account administration, and troubleshooting. They also coordinate candidate recruitment logistics, such as travel arrangements, reference checks, and referral bonus tracking.