Talent Administrative Coordinator at The Legal Aid Society

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

82000.0

Posted On

22 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Excel, Analytical Skills, Organizational Skills, Problem-Solving Skills, Communication Skills, Confidentiality, Microsoft Office Suite, ADP Recruitment Management, Applicant Tracking System, Zendesk, Interpersonal Skills, Training Facilitation, Report Preparation, Talent Management, Team Collaboration, Proactive Attitude

Industry

Law Practice

Description

The Talent Administrative Coordinator will be supporting the organization’s talent management efforts. The coordinator will be providing essential administrative support, including maintaining the Applicant Tracking System (ATS) for the recruiting team, drafting offer letters, posting job announcements on internal/external job boards, submitting invoices and troubleshooting system related issues. The Talent Administrative Coordinator reports directly to the Director of Talent Acquisition. ESSENTIAL DUTIES/RESPONSIBILITIES Job Postings and Offer Letters * Support the Talent process by posting job announcements on internal and external job boards * Process offer letters for all positions Administrative Management (Including tracking, reporting and job boards * Maintain the Applicant Tracking System (ATS) and ensure all candidate information is accurately documented. * Maintain the ATS, user access permissions and roles, and troubleshoot system related issues * Resolve and troubleshoot applicant questions via the talent acquisition job posting inbox * Liaise with external partners and job boards for support and upgrades * Submit purchasing requests/requisitions through the web portal and support with tracking expenditures across talent Supporting temporary hires * Support temporary staff hiring process with staffing agencies and hiring managers Talent support and training * Provide administrative support to the Talent department, including preparing reports and working with the HR Data and Operations team to maintaining talent acquisition metrics * Facilitate staff training to Talent Acquisition Specialists, hiring managers, and other users on how to effectively utilize the ATS * Maintain Talent SharePoint site and update records and documentation in OneDrive Professional Development and other duties as assigned * Participate in continuous professional development * Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment * Other duties as assigned QUALIFICATIONS Required qualifications: * Bachelor’s degree or an equivalent combination of 4+ years of post-secondary education and work experience Preferred qualifications: * Bachelor’s degree is preferred * Experience using ADP Recruitment Management (RM) and/or the ADP Applicant Tracking System * Proficiency in Zendesk or similar customer service portals * Experience within non-profit organizations or the legal field KNOWLEDGE, SKILLS, AND ABILITIES Position Based Knowledge, Skills, and Abilities: * Excel and analytical skills * Ability to meet deadlines, and excellent organizational and problem-solving skills * Must be proactive and thrive in a team environment while being able to work independently * Excellent oral and written communication skills * Sense of professionalism, confidentiality, and a strong work ethic * Proficient computers skills, such as the Microsoft Office Suite (e.g., Excel, SharePoint) Organizational Knowledge, Skills, and Abilities: * Commitment to Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers. * Interpersonal and communication skills that enable healthy and productive working relationships * Ability to perform duties with the highest regard for confidentiality, integrity, and respect * Commitment to Legal Aid Society’s mission and values Physical, environment, travel, and other duties required: * Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video * May or will require travel within NYC, across the five-borough region SALARY AND BENEFITS The salary range represents a good faith estimate of the range we expect to pay for this role. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles. Salary Range: $75,000 - $82,000 The Legal Aid Society offers a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Click here to read more about benefits. [https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Flegalaidnyc.org%2Fculture-benefits%2Fbenefits-of-working-at-the-legal-aid-society%2F&data=05%7C02%7CDTortoriello%40legal-aid.org%7C350a71c058c64b3fb6cd08dc58c719c0%7Cf226ccf384ef49ca9b0a9b565b2f0f06%7C0%7C0%7C638482859363965923%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=zFvx2qvrAm5k8uYQgZoULO2AR8JJlm67iMSDv7JSSNg%3D&reserved=0] Higher Education and Loan Forgiveness The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below. studentaid.gov [https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fstudentaid.gov%2F&data=05%7C02%7CDTortoriello%40legal-aid.org%7C350a71c058c64b3fb6cd08dc58c719c0%7Cf226ccf384ef49ca9b0a9b565b2f0f06%7C0%7C0%7C638482859363979332%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=3D73fh6UwxmPWvvNWaZGdk3UCM3%2Fy2IiPBE0n0akO9k%3D&reserved=0] hesc.ny.gov/loan-forgiveness-programs [https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hesc.ny.gov%2Floan-forgiveness-programs.html&data=05%7C02%7CDTortoriello%40legal-aid.org%7C350a71c058c64b3fb6cd08dc58c719c0%7Cf226ccf384ef49ca9b0a9b565b2f0f06%7C0%7C0%7C638482859363986814%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=rN1uWkzoniRjXqfTiL7d89CJiuiWW8nOBNQi18iFDxU%3D&reserved=0] WORK AUTHORIZATION All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.) HOW TO APPLY All applications must be completed online via the career portal. We do not accept emailed applications. Submit the following documents as a combined PDF: * Cover Letter * Resume For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org [jobpostquestions@legal-aid.org]. EQUAL EMPLOYMENT OPPORTUNITY As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law. OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues. Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms. Qualifications SALARY AND BENEFITS The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if, an offer is made. OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us. COVID VACCINATION INFORMATION The Legal Aid Society is taking precautions and implementing safety measures to help prevent the spread of COVID-19 and to comply with New York City's requirements concerning Covid-19. All members of the Legal Aid community have a shared responsibility to support and comply with policies and protocols to protect the health and safety of our community. Learn more about our COVID-19 policy by visiting our website [https://legalaidnyc.org/jobseeker/covid-vaccination/]. HOW TO APPLY All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org [jobpostquestions@legal-aid.org]. As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply-held sense of one's gender which may be the same or different from one's sex assigned at birth; one's gender identity may be male, female, neither or both, e.g., non-binary), gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not be distinctively male or female and may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

Responsibilities

The Talent Administrative Coordinator will support the organization's talent management efforts by providing essential administrative support. This includes maintaining the Applicant Tracking System, drafting offer letters, and posting job announcements.