Job Description:

TALENT & DEVELOPMENT COORDINATOR

FGF is a dynamic AI-powered company, and our Tech and Digital team is front-and-center, driving smart factories, transforming supply chains, and scaling digital infrastructure to meet real-world demand. We’re not just reimagining food; we’re reinventing how the modern bakery operates. We pride ourselves on cultivating teams that drive innovation. To support this mission, we’re looking for a detail-oriented and tech-savvy T&D / HR Coordinator with a passion for optimizing team-member experience in technical environments.

QUALIFICATIONS :

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2 - 3 years of HR coordination or specialist experience, preferably in a technology or high-growth environment.
• Strong familiarity with HRIS and ATS systems (e.g., SuccessFactors, Workday, ICIMS).
• Good understanding of employment legislation specific to Ontario. (i.e.) Employment Standards Act,
• Occupational Health and Safety Act, etc.
• Good understanding/working knowledge of HR policies/procedures and employee relations.
• Proficiency with spreadsheets, documentation workflows, and tech collaboration tools.
• Experience supporting technical or IT departments.
• Knowledge of US HR compliance requirements for onboarding/offboarding.
• Exposure to digital workflow automation tools and shared services coordination.

Hiring & Onboarding Coordination

• Support drafting of job descriptions, scheduling of intake meetings, and interviews with tech leaders and HR Business Partner.
• Coordinate offer drafting, approvals, and distribution to new hires, background checks, first day details, and day 1 onboarding scheduling.
• Oversee digital onboarding logistics, within ATS and HRIS systems

ROLE OVERVIEW

As a T&D / HR Coordinator you will be supporting the FGF digital team. You’ll will work alongside T&D Business Partner to support full team member lifecycle processes with an emphasis on hiring, onboarding, immersion, development, and offboarding for tech talent. This role requires superior people-first passion, organizational skills, cross-functional coordination, and the ability to operate in a fast-paced tech environment.

PRIMARY RESPONSIBILITIES:

Hiring & Onboarding Coordination

• Support drafting of job descriptions, scheduling of intake meetings, and interviews with tech leaders and HR Business Partner.
• Coordinate offer drafting, approvals, and distribution to new hires, background checks, first day details, and day 1 onboarding scheduling.
• Oversee digital onboarding logistics, within ATS and HRIS systems.

Immersion Program Support

• Act as the primary HR liaison for coordinating immersion-related tasks such immersion planning, scheduling, and tracking of new hires.
• Maintaining and updating the new hire immersion program within the digital team to ensure its aligned with new developments and changes of the business.
• Coordinate post-hire activities and ensure benefit documentation (e.g., package pickup emails, overview scheduling) is delivered.
• Provide support to the Business Partner with team member development program.

Offboarding & Exit Process

• Manage resignation administration, exit interviews, document uploads, and coordination with IT for equipment return.
• Send out offboarding communications and ensure closure of team member records.

Total Rewards & Administration

• Draft and manage promotion and transfer letters, team member letters (including special requests), salary adjustment documents and etc.
• Supporting tuition reimbursement program Q/A and submissions.