Talent Compliance Specialist at Hanna Interpreting Services LLC

Spring Valley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

26.0

Posted On

22 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Compliance, HR, Legal, Documentation Auditing, Communication, Organizational Skills, Attention To Detail, Labor Laws, Independent Contractor Compliance, Onboarding, Customer Relationship Management, Microsoft Office Suite, Problem Solving, Initiative, Education Support, Liaison

Industry

Translation and Localization

Description

The Talent Compliance Specialist, reporting to the Talent Engagement and Compliance Supervisor is responsible for ensuring the integrity and compliance of our professional linguist network. In this high-stakes role, you will be on the front lines, managing the administrative and educational processes necessary to maintain our independent contractor status in compliance with state and federal laws. Duties and Responsibilities Talent Documentation Auditing: Systematically review and audit new and existing Talent files to ensure all legal requirements for independent contractor status are met to include Licensure/Certification and Business Certification. Compliance Education Support: Assist in developing and disseminating clear, simple, and positive communications to educate linguists on compliance requirements and the legal necessity of their business documents. 1099 Talent Onboarding: Administer the compliance portion of the onboarding process, including verifying completed W-9 forms; Track the execution and renewal of all essential legal documents, including the Talent Services Agreement and Mutual Arbitration Agreement. Partnering with Talent Engagement: Work directly with the Talent Engagement team to embed compliance messaging into recruitment and retention efforts. This ensures a consistent, positive, and legally sound message is delivered regarding the independent contractor relationship and the referral agency exemption. Liaison with Warranty Claims: Collaborate with the Warranty Claims department to review instances where Talent conduct may impact compliance with professional standards laid out in agreements and required modules. Bachelor's degree preferred. A JD, paralegal certificate, or equivalent experience in employment law is highly preferred. 4+ years of experience in compliance, HR, or legal roles, with specific expertise in California independent contractor 1099 compliance. Foundational understanding of state and federal labor laws and the legal requirements for the Referral Agency Exemption in the language services industry. Proven ability to be a go-getter, taking initiative to resolve issues and work independently to manage deadlines and priorities without constant supervision. Exceptional organizational skills and meticulous attention to detail in verifying, tracking, and maintaining compliance documentation. Excellent written communication skills, with the ability to convey regulatory information accurately while maintaining an encouraging, professional, and engagement-focused tone. Excellent ability to interpret complex legal statutes and translate them into actionable, compliant business practices. Proficient in using customer relationship management (e.g., HubSpot), databases, and Microsoft Office Suite. Disclaimer: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this role. The duties, responsibilities, and qualifications may change at any time, with or without notice, to meet the business needs of the organization. Hanna Interpreting Services LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Medical, Dental, and Vision Insurance 401(k) with company match Generous PTO and paid holidays Professional development opportunities Employee assistance program Company-sponsored events and activities Hybrid Work Environment Pay Range: $24-26/hour

Responsibilities

The Talent Compliance Specialist is responsible for ensuring the integrity and compliance of the professional linguist network. This includes managing administrative and educational processes to maintain independent contractor status in compliance with state and federal laws.