Talent Coordinator at OLIX

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Talent Coordination, Interview Scheduling, Travel Logistics, Communication, Applicant Tracking System (ATS), Data Quality Maintenance, Hiring Events Organization, Expense Reimbursement, Office Management, Candidate Experience, Employer Branding

Industry

Semiconductor Manufacturing

Description

About OLIX AI is growing faster than any technology in history and the explosion in demand has created a massive infrastructure gap; we can no longer build chips or power stations fast enough to keep up. The industry is still leaning on a ten-year-old hardware blueprint that has reached its limit. A new paradigm that is faster and more efficient will be the biggest economic opportunity of the next century and create the most important company of the next decade. OLIX is building this next paradigm; the Optical Tensor Processing Unit (OTPU) achieves performance and energy efficiency that is impossible to match from existing chips. The Role We’re looking for a Talent Acquisition Coordinator to support hiring during one of OLIX's most critical periods of growth. We’re growing globally and hiring is our #1 priority. You’ll work directly with hiring managers, the People and Operations teams and top talent to provide a high touch candidate experience and facilitate a seamless end to end interview process. You’ll work alongside a Talent Partner in the Toronto office, and a global Talent team to build the infrastructure that helps us hire smarter and faster. The ideal candidate will have 0-1 experience in the accelerator space or deep tech with a creative mindset to navigate complex travel and interview schedules. You’ll have a keen eye for detail, drive and strong communication skills. This role is based in our Toronto office and is 5 days a week in person. Responsibilities Orchestrate end‑to‑end interview scheduling at pace—calendars, confirmations, and travel logistics included. Act as the communication hub, keeping candidates, recruiters, interviewers, and hiring managers aligned throughout the process. Welcome and host candidates during on‑site interview days. Maintain rigorous data quality in the Applicant Tracking System (ATS); keep records complete and current. Produce and share weekly pipeline and progress reports from the ATS. Tackle ad‑hoc initiatives that elevate Recruiting operations and impact. Proactively identity, plan and organise hiring events Ensure candidates receive prompt reimbursement for their interview travel expenses Onboarding and ad hoc office management support as required Skills & Experience 3+ years of Talent Coordination experience, at least 1 year of which has been in-house at a fast-paced startup or high-growth tech company. Organised, responsive, and rigorous; you keep processes moving without dropping the ball. Passionate about candidate experience and helping build a hiring culture that scales and drives forward the company values. Nice to have: Experience with employer branding, including facilitating bespoke hiring events Compensation & Equity Competitive Salary, commensurate with your experience, skills, and location. Equity & Ownership: Meaningful stock options. You’re not just joining the mission; you’re owning a piece of it. Proximity Bonus: We value your time. To minimise your commute and maximise your life, we offer a $42k CAD annual Living-Local Bonus if your residence is within 20 minutes of the office. Health & Wellbeing Premium Healthcare: Comprehensive medical and dental cover Time Off: 25 days of annual leave, plus all the Ontario bank holidays. The Workspace & Tech Elite Hardware: M4 Macs come as standard, with M4 Pro upgrades for our engineering team. We will provide whatever you need to do your best work. Optimal Environment: High-spec noise-cancelling headphones and a fully ergonomic workstation designed for deep focus. Life at the Office Chef-prepared meals: if you need to work late. Relocation & Global Mobility Visa Sponsorship: We hire the best in the world. We offer full UK and international visa sponsorship. Seamless Relocation: Whether you’re moving across the country or across the globe, our dedicated relocation partner provides funding and concierge support to get you settled. Due to U.S. export control regulations, candidates’ eligibility to work at OLIX depends on their most recent citizenship or permanent residency status. We are generally unable to consider applicants whose most recent citizenship or permanent residence is in certain restricted countries (currently including Iran, North Korea, Syria, Cuba, Russia, Belarus, China, Hong Kong, Macau, and Venezuela). Applicants who have subsequently obtained citizenship or permanent residency in another country not subject to these restrictions may still be eligible.

Responsibilities

The coordinator will orchestrate the end-to-end interview scheduling process, including confirmations and travel logistics, while acting as the central communication hub for all involved parties. They will also maintain data quality in the ATS, produce progress reports, and organize hiring events.