As a Talent & Culture Coordinator at Khalidia Palace Hotel Dubai, you will play a vital role in supporting the Human Resources function and enriching the overall colleague experience. You will provide comprehensive administrative and operational assistance across all HR processes and initiatives, helping to foster a workplace culture aligned with our core values of hospitality, excellence, and integrity.

Key Responsibilities & Main Duties

1. Recruitment & Onboarding

• Assist in the recruitment lifecycle, including screening candidate applications and coordinating with local and overseas recruitment agencies.
• Prepare employment contracts and offer letters in strict accordance with company policies and UAE Labor Law.
• Process new hire applications, collect onboarding documentation, and coordinate onboarding schedules.
• Collaborate closely with the Public Relations Officer (PRO) to coordinate visa processing, visa cancellations, and repatriation procedures.
• Arrange travel arrangements and air tickets for employee arrivals and departures (onboarding/offboarding).

2. HR Administration & Operations

• Perform general HR administrative tasks, office routines, and handle official correspondence.
• Assist the HR Manager in regularly reviewing personnel policies, procedures, and workflows, recommending process improvements.
• Ensure company policies and guidelines in the HR manual are effectively communicated and consistently implemented across the property.
• Assist in preparing the Annual Manning Guide and payroll coordination according to approved staffing budgets.
• Organize and maintain an efficient, secure, and organized physical and digital filing system for all HR documentation.

3. Employee Records & HR Systems

• Maintain and continuously update personnel files and HRMS database with accurate employee records.
• Track and document employee promotions, salary increments, transfers, and status updates.
• Generate and prepare monthly HR operational reports, metrics, and analytics dashboards for management review.

4. Employee Relations & Compliance

• Assist in investigating disciplinary actions, ensuring full compliance with UAE Labor Law and internal hotel policies.
• Oversee end-of-service benefits (EOSB), vacation amendments, medical leave, unpaid leave requests, and final settlements in coordination with the Finance department.
• Manage staff exit processes for resignations and terminations.
• Disseminate announcements and general information regarding employee relations, policies, and company programs.
• Support and administer employee recognition initiatives, such as the "Employee of the Month" program.

5. Employee Welfare, Engagement & CSR

• Oversee staff cafeteria operations, ensuring high standards of hygiene, food quality, and colleague satisfaction through feedback loops.
• Conduct regular inspections of staff lockers and common areas to maintain cleanliness, safety, and organization.
• Organize and execute colleague engagement events and activities, including:

-Annual Staff Party

-Monthly Get-Togethers

-Sports & Social Events

-Welfare Committee Meetings

-Charity and Corporate Social Responsibility (CSR) initiatives

-Procure, manage, and renew medical and life insurance policies, health cards, and other employee benefits.

6. Training & Development

• Collaborate with the Training Department to ensure relevant learning and development programs are delivered within the HR function.
• Track, maintain, and log attendance records and documentation for all HR-led training sessions.

Requirements & Qualifications

• Education: Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• Experience: Proven experience as an HR Coordinator or in a similar administrative HR role, preferably within the hospitality industry in the UAE.
• Legal Knowledge: Strong understanding of UAE Labor Law, visa processes, and HR best practices.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and hands-on experience with HRIS systems.
• Soft Skills: Exceptional organizational, communication, and interpersonal skills with the ability to build rapport across diverse teams.
• Professional Ethics: High level of discretion, integrity, and commitment to confidentiality.

Job Type: Full-time

• Work Location: In person

As a Talent & Culture Coordinator at Khalidia Palace Hotel Dubai, you will play a vital role in supporting the Human Resources function and enriching the overall colleague experience. You will provide comprehensive administrative and operational assistance across all HR processes and initiatives, helping to foster a workplace culture aligned with our core values of hospitality, excellence, and integrity.

Key Responsibilities & Main Duties

1. Recruitment & Onboarding

• Assist in the recruitment lifecycle, including screening candidate applications and coordinating with local and overseas recruitment agencies.
• Prepare employment contracts and offer letters in strict accordance with company policies and UAE Labor Law.
• Process new hire applications, collect onboarding documentation, and coordinate onboarding schedules.
• Collaborate closely with the Public Relations Officer (PRO) to coordinate visa processing, visa cancellations, and repatriation procedures.
• Arrange travel arrangements and air tickets for employee arrivals and departures (onboarding/offboarding).

2. HR Administration & Operations

• Perform general HR administrative tasks, office routines, and handle official correspondence.
• Assist the HR Manager in regularly reviewing personnel policies, procedures, and workflows, recommending process improvements.
• Ensure company policies and guidelines in the HR manual are effectively communicated and consistently implemented across the property.
• Assist in preparing the Annual Manning Guide and payroll coordination according to approved staffing budgets.
• Organize and maintain an efficient, secure, and organized physical and digital filing system for all HR documentation.

3. Employee Records & HR Systems

• Maintain and continuously update personnel files and HRMS database with accurate employee records.
• Track and document employee promotions, salary increments, transfers, and status updates.
• Generate and prepare monthly HR operational reports, metrics, and analytics dashboards for management review.

4. Employee Relations & Compliance

• Assist in investigating disciplinary actions, ensuring full compliance with UAE Labor Law and internal hotel policies.
• Oversee end-of-service benefits (EOSB), vacation amendments, medical leave, unpaid leave requests, and final settlements in coordination with the Finance department.
• Manage staff exit processes for resignations and terminations.
• Disseminate announcements and general information regarding employee relations, policies, and company programs.
• Support and administer employee recognition initiatives, such as the "Employee of the Month" program.

5. Employee Welfare, Engagement & CSR

• Oversee staff cafeteria operations, ensuring high standards of hygiene, food quality, and colleague satisfaction through feedback loops.
• Conduct regular inspections of staff lockers and common areas to maintain cleanliness, safety, and organization.
• Organize and execute colleague engagement events and activities, including:

-Annual Staff Party

-Monthly Get-Togethers

-Sports & Social Events

-Welfare Committee Meetings

-Charity and Corporate Social Responsibility (CSR) initiatives

-Procure, manage, and renew medical and life insurance policies, health cards, and other employee benefits.

6. Training & Development

• Collaborate with the Training Department to ensure relevant learning and development programs are delivered within the HR function.
• Track, maintain, and log attendance records and documentation for all HR-led training sessions.

Requirements & Qualifications

• Education: Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• Experience: Proven experience as an HR Coordinator or in a similar administrative HR role, preferably within the hospitality industry in the UAE.
• Legal Knowledge: Strong understanding of UAE Labor Law, visa processes, and HR best practices.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and hands-on experience with HRIS systems.
• Soft Skills: Exceptional organizational, communication, and interpersonal skills with the ability to build rapport across diverse teams.
• Professional Ethics: High level of discretion, integrity, and commitment to confidentiality.

Job Type: Full-time

• Work Location: In person