TDA - FND- Event Planner (57586) (00051106)
Organization: DEPARTMENT OF AGRICULTURE
Primary Location: Texas-Austin
Work Locations: SFA OFFICES AUSTIN - 10 FLOOR 1700 N. Congress Ste. 1100 Austin 78701
Other Locations: Texas-Ft Worth
Job: Business and Financial Operations
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
Travel: Yes, 25 % of the Time
State Job Code: 1825
Salary Admin Plan: B
Grade: 22
Salary (Pay Basis): 5,200.00 - 5,600.00 (Monthly)
Number of Openings: 1
Overtime Status: Exempt
Job Posting: Jul 10, 2025, 12:21:29 PM
Closing Date: Jul 24, 2025, 11:59:00 PM
Description

PREFERRED QUALIFICATIONS

Work experience creating original exhibit designs and event concepts.
Experience with event planning registration software.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of the development and operations of events and exhibits; of local, state, and federal laws related to the program area; of public administration and management techniques; of budget processes; of research techniques; and of program management processes and techniques.
Skill in in providing customer service excellence to both internal and external customers; in identifying measures or indicators of program performance; and in the use of a computer and applicable software.
Ability to develop gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare reports; to develop, evaluate, and interpret policies and procedures; to communicate effectively, orally and in writing; to provide guidance to others; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

This position requires working in a normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 40 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel (up to 35%), occasionally overnight.

WHAT YOU’LL DO

The Event Planner will coordinate and oversee the strategic plan for all special events and conferences for the Food and Nutrition Division (F&N) of the Texas Department of Agriculture (TDA). You will serve as the primary contact for planning and implementing public events and activities that support federal nutrition programs. You will provide highly advanced consultative services and technical assistance to agency staff, governmental agencies, community organizations and the general public. You will work under limited supervision with considerable latitude for the use of initiative and independent judgment.

PRIMARY RESPONSIBILITIES

Develop and implement assigned F&N conferences, special events, exhibits including identifying required resources and ensure project schedules are completed within agreed-upon time frames.
Manage and track the budget for F&N special events, conferences, and exhibits
Oversee the development and implementation of contracts. Includes identifying needs, describing services to be rendered, evaluate bids, approve invoices, maintain contract documentation, ensure vendors are accountable for delivering services, and escalate performance concerns.
Lead cross functional teams to ensure the successful implementation of conferences and special events, related to staffing, communication, logistics, graphics, and print activities. Support staffing plans and work with managers to implement.
Create and implement evaluation methods and metrics related to events and exhibits. Analyze feedback and recommend actions that improve the effectiveness and impact special events on F&N programs.
Communicate appropriate event unit updates to internal and external stakeholders.
Coordinate the development of concepts and designs for displays for special events, educational opportunities, and exhibits.
Research, identify and select sites to exhibit F&N programs. Coordinate exhibit set up and serve as the TDA representative at exhibit booths, as assigned.
Follow all TDA policies and procedures.
Perform other duties as assigned.
Qualifications
QUALIFICATIONS/REQUIREMENTS FOR THE POSITION (The application must state how each of the following qualifications are met - resumes do not take the place of the required state of Texas application which must be completed in CAPPS or WIT.)
Bachelor’s degree (one year of work experience related to the primary duties may substitute for one year of college).
Three (3) years’ work experience in planning, coordinating, overseeing, and managing professional, special events and conferences.
Work experience in contract and vendor oversight.
Valid Texas driver’s license and an acceptable driving record.