Team Administrator at BECA Group

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordinating Meetings, Calendar Management, Event Coordination, Onboarding, Software Licence Acquisition, Equipment Support, Proposal Development, Bid Support, Formatting, Editing, Report Preparation, Organizational Charts, Commercial Operations, MS Word, PowerPoint, SharePoint

Industry

Business Consulting and Services

Description

Section Administrator, Project Management & Programme Advisory This is a unique opportunity to join our Beca Project Management & Programme Advisory team in Tāmaki Makaurau. We are the largest project management services organisation in New Zealand. Our Auckland-based team of 100 consultants work with public and private sector clients to deliver projects across airports, defence, education, water and building sectors. You will join a professional services team known for leading the successful establishment and delivery of some of the largest and most complex projects and programmes in New Zealand. Te whiwhinga mahi | The opportunity In this role you will be supporting our Northern Project Management & Programme Advisory business and enabling our people to spend their time doing what they do best. We are looking for someone who will become a ‘go to person’ on our floor and to support our two managers and our wider team. This is an exciting and varied role, where you have the opportunity to learn and grow to become an integral member of the team and business. Key functions of the role include: Coordinating meetings, calendars, and events. Welcoming and onboarding new team members. Supporting team members with various activities including obtaining software licences and equipment from our corporate teams. Supporting the development of proposals and bids by formatting, editing and potentially drafting content to a professional standard. Business administration including preparation of monthly reports, updating organisational charts and supporting our business managers in commercial operations. You will have your finger on the pulse of team activities, collaborating internally and externally to make things happen! Ko wai koe | About you You will be a well organised, action oriented and enjoy interacting with a fun and diverse team. You will be proactive, identifying what is needed ahead of time for the team, while adapting to changing priorities. You will combine energy with calm efficiency, adept at anticipating needs and multi-tasking with flair! You are not afraid to positively influence others when deadlines are imminent. You will be comfortable preparing and formatting reports in MS Word and slide decks in PowerPoint to a professional standard. You may also have experience in our commonly used systems SharePoint, Microsoft Dynamics, Miro, Nitro PDF, Visio, PowerBI and potentially InDesign Ngā āhuatanga kei a mātou | What we offer A career with Beca will provide you with: Professional development opportunities. A supportive and caring work environment where you can bring your whole self to work. Support with relocation and immigration to suitable applicants. Opportunities to learn from our industry experts and technical gurus across the Asia Pacific. A highly supportive environment of sharing and collaboration. Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences. Tono mai | Apply now Ready to make everyday better? Apply now. Hello! And welcome to a whole new world of possibilities with Beca. We hope you’re as keen as we are to find out more about each other. We look forward to seeing your application. The Talent Acquisition Team Make everyday better Creative people together transforming our world' is our vision. It reflects our culture, our aspirations and our purpose - to make everyday better. But we need problem solvers - the makers, the creators, the planners and practitioners to convert ideas into reality. For over 100 years, we’ve been making a visible difference, developing, and delivering solutions for our clients, our people and our community. Focusing on sustainability, innovation, and digital technologies, to create better and safer outcomes. What makes us different? At Beca, our people are our business. We support curiosity and value great ideas, and are passionate about creating a workplace where people are engaged, feel incredible and can belong. Our employee-ownership model sets us apart. It’s an opportunity for our people to be invested in the future success of our business, with share ownership available for eligible employees. We also offer a range of employee benefits, designed to reward and recognise the amazing things our people are doing everyday. And our values of partnership, tenacity, enjoyment and care are reflected in the way we work, with our people and with our clients. When you are part of our Beca family, you’ll own your own career path and contribute to a legacy. Join us and discover for yourself how you own your career and can make a everyday better.

Responsibilities

This role involves supporting the Northern Project Management & Programme Advisory business by coordinating meetings, onboarding new members, and assisting the team with administrative tasks like obtaining software licenses and equipment. Key functions also include supporting proposal and bid development, preparing monthly reports, updating organizational charts, and assisting with commercial operations.