JOB TITLE: TEAM ADMINISTRATOR (BILLING COORDINATOR)

Group: Finance and Projects
Location: London
Contract Type: Permanent
Hours: Monday to Friday 9.30am – 5.30pm

CANDIDATE OVERVIEW:

We’re looking for a confident, organised professional with a strong eye for detail and a proactive mindset. You’ll have previous experience in administration or billing (ideally within legal or professional services), be comfortable managing multiple tasks, and enjoy working collaboratively in a fast-paced environment.

WHAT YOU’LL BE DOING:

You’ll be at the core of our billing operations, supporting lawyers and partners to ensure our financial processes are timely, compliant, and client-focused. You’ll also assist with a range of administrative tasks, ensuring the smooth day-to-day running of the team.

YOUR KEY RESPONSIBILITIES WILL INCLUDE:

• Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time.
• Creating and monitoring WIP and billing reports, client time reports, and financial statements.
• Maintaining accurate PO records and managing client despatch and rate information.
• Handling narrative edits, time transfers, third-party invoice uploads, and portal submissions.
• Attending revenue meetings and taking ownership of follow-up actions.
• Suggesting and implementing efficiency improvements in billing processes.
• Organising legal bundles and preparing key documentation.
• Coordinating travel, diary, and room bookings.
• Managing lawyers’ expenses and performing ad-hoc office support tasks.
• Assisting with post, scanning, copying, and archiving.