JOB SUMMARY:

We are seeking a highly organised and detail-oriented Building Consultancy Team Administrator to support our growing team. The successful candidate will be responsible for providing administrative assistance, managing documentation, and ensuring smooth operations within the department.

QUALIFICATIONS:

• Education: GCSEs or equivalent; additional qualifications in office administration or related field preferred
• Experience: Previous experience in an administrative role, preferably within the construction or surveying industry
• Skills:
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Team’s, Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Attention to detail and accuracy in data entry and document management
• Familiarity with project management software is a plus

• Administrative Support: Provide comprehensive administrative support to all employees, including scheduling appointments, managing calendars, and coordinating meetings. Being available to answer the phone during the day is key
• Documentation Management: Maintain and organise all project documentation, including reports, drawings, and correspondence. Ensure all documents are up-to-date and easily accessible in line with company policies
• Client Communication: Act as a point of contact for clients, handling inquiries and providing information as needed. Assist in preparing and sending out client communications
• Finance: Invoicing and coordination with our finance department
• Data Entry: Accurately input and update project data into the company’s database and project management software
• Report Preparation: Assist in the preparation of survey reports, ensuring accuracy and completeness. Compile data and create presentations as required
• Office Coordination: Manage levels of office supplies, equipment, and facilities and coordinate with Directors on a daily tasks
• Compliance: Ensure all administrative processes comply with company policies and relevant regulations
• Team Collaboration: Work closely with the team and other administrative staff to ensure efficient workflow and communication within the team