Team Administrator at Ministry of Foreign Affairs and Trade

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

75292.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Operational support, Financial management, Budgeting, Expenditure reporting, Event management, Travel bookings, Human resources support, Recruitment, Staff induction, Planning, Organizational skills, Relationship management, Networking, Problem solving, Integrity

Industry

International Affairs

Description

Team Administrator, MLG Provide support and assistance to Consular Division (CON) Involvement with tricky and interesting consular and crisis response work Report directly to MLG’s Team Leader, with oversight from the Group Business Manager (GBM) Interact with other colleagues in key MLG divisions: Climate Change & Environment, Legal and Corporate Legal Unit, Protocol (and Visits/Events), and United Nations (including our New York post) About the role - Kōrero mō te tūranga Administrative and operational support, working closely with the CON leadership and staff Financial management (including preparation and oversight of the divisional budgets and expenditure variance reporting) Event and visits management (assisting with the organisation of events and travel bookings) HR support, including helping with the recruitment and induction of staff For more detail you can view a copy of the position description here This is a Band 12 position. The full salary range is $58,924 to $75,292 total remuneration, inclusive of our 3.5% KiwiSaver employer contribution. We expect to appoint around the midpoint of $65,471 – give or take depending on your level of experience. Who are we looking for? - Mā‎ wai te mahi nei? We’d like to hear from you if you are an experienced administrator with the following skills and experience: Well-developed planning and organisational skills, including accuracy and attention to detail Strong relationship management and networking skills Ability to anticipate issues and problems, to think beyond an immediate issue to consider longer term implications and to clearly identify what needs to be done Demonstrate integrity, discretion and an ethical approach Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial. Why MFAT? - Ngā hua o te mahi i te Manatū Aorere We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission. Check out our benefits page to find out more about why we love working here. MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging. We welcome applications from people from a diverse range of backgrounds. About us - Mō mātou Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world. To Apply/Interested? - Me pēhea te tuku tono Apply today with your CV and cover letter. For a confidential discussion please email recruitment@mfat.govt.nz To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident. You must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed. Use this online tool to self-check your eligibility for a Confidential clearance . Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool Please let us know if you need any support or have any access requirements that will help you through the recruitment process. Applications close at midnight on 15 May 2026 Please note: This is not a Foreign Policy/diplomatic role. This is a ‘Corporate’ role (known here as a specialist role based in central Wellington, NZ. While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process. If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.

Responsibilities

The Team Administrator provides comprehensive administrative and operational support to the Consular Division, including financial management and budget oversight. They also assist with event and visit management, as well as HR tasks such as staff recruitment and induction.