Team Administrator at Summerset

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Reporting, Stakeholder Management, Meeting Coordination, Document Management, Microsoft Office, Project Coordination, Vendor Coordination, Professional Communication, Time Management, Administrative Support

Industry

Hospitals and Health Care

Description

Company Description At Summerset, from the moment we start developing a village to when our residents call it home, it’s the passion and dedication of our people that brings our villages to life. We are one team, united by being part of something bigger – to bring the best of life to our residents. About the Role As Team Administrator, you will play a key role in supporting the smooth and effective operation of Group Digital Services. Providing high‑quality administrative, coordination and reporting support, you’ll work closely with the Chief Digital Officer (CDO) and the wider leadership team to ensure information flows smoothly, priorities are managed, and the team operates efficiently. Reporting to the Chief Digital Officer, this role reduces reporting and administrative overhead for leaders, improves the consistency and timeliness of business information, and supports priority initiatives across the digital portfolio. You’ll also take ownership of regular reporting cycles and continuously improve templates, processes and ways of working. Your Day‑to‑Day Will Include: Providing executive support to the Chief Digital Officer, including managing emails, calendars and priorities, drafting correspondence and coordinating travel arrangements. Acting as a key point of contact between the CDO and internal and external stakeholders, ensuring clear, professional and timely communication. Coordinating meetings, workshops and planning forums, including agendas, minutes and action tracking. Preparing communications, slide decks and briefing notes for leadership and team forums. Owning and delivering Group Digital Services monthly reporting, ensuring information is accurate, consistent and delivered on time. Supporting project delivery activities, including communications, document management, updating MS Project plans and maintaining shared repositories. Assisting with purchase orders, invoice tracking and vendor coordination. Maintaining team artefacts such as leave registers and shared inboxes. Building strong working relationships across a diverse range of stakeholders and teams. About You You’re an organised, proactive administrator who enjoys bringing structure and clarity to busy environments. You’re comfortable juggling multiple priorities, working autonomously, and supporting senior leaders with confidence and professionalism. You take pride in producing high‑quality outputs, communicating clearly, and finding smarter ways of working that help teams perform at their best. You’ll Also Bring: Experience in administration, coordination or PMO‑style support roles. Proven experience creating and maintaining regular and ad‑hoc reporting, ideally within a digital or IT environment. Strong Microsoft Office skills, including Word, Excel, PowerPoint and Outlook. Excellent written and verbal communication skills, with strong attention to detail. The ability to manage competing deadlines and follow up stakeholders diplomatically and effectively. Familiarity with tools such as Jira, Planner, Trello, SharePoint or Power BI (advantageous but not essential). The ability to work autonomously with minimal supervision while contributing positively to a collaborative team. Why Summerset At Summerset, we believe diversity strengthens our team and enriches the experience we deliver to residents. We warmly welcome applicants from all backgrounds, experiences and industries. Even if you don’t tick every box, we encourage you to apply—we value transferable skills and the unique perspective you bring. We’re committed to creating a workplace where everyone feels valued, supported and empowered to thrive. Summerset is known for excellent benefits and a strong culture built around care, teamwork and a drive for excellence. Some of the great benefits you’ll enjoy include: Flexible working arrangements Free Southern Cross health insurance Ongoing professional development and tailored career progression Birthday leave Applications for this role will close on the 8th of May. Please note, this role may close early due to high application volume—apply as soon as possible to avoid disappointment! Employee Type: Permanent Work Location: Wellington Office

Responsibilities

Provide high-level administrative and executive support to the Chief Digital Officer and the Group Digital Services team. Manage reporting cycles, coordinate meetings, and support project delivery activities to ensure operational efficiency.