Team Assistant at 4DMedical

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

0.0

Posted On

05 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time Management, Organizational Skills, Diary Management, Inbox Management, General Administration, Attention to Detail, Stakeholder Management, Interpersonal Skills, Communication Skills, Tech Savvy, Microsoft Office Proficiency, Discretion, Professionalism

Industry

Medical Equipment Manufacturing

Description

Our Story 4DMedical is an ASX listed global medical technology company aiming to change the outcomes for patients with lung disease by revolutionising respiratory imaging and ventilation analysis. Our vision is a world in which people with lung disease have better health outcomes. Parental leave role for 8 months. We are seeking an Team Assistant to support several Executives and our CEO when he is in town. In this busy role you will use your exceptional time management and organisational skills to manage diaries, inboxes and meetings for three executives. We work in a fast-paced and ever-changing environment, so if you are agile and can pivot when needed, you will thrive in this role. Further responsibilities include: Inbox management, reading and prioritising emails and escalating any urgent communication Diary management, including scheduling meetings, accepting/declining meeting requests, managing diary conflicts and juggling room bookings across time zones General administration duties including arranging couriers, printing, obtaining document signatures, setting up physical meeting spaces and video calls (Experience desirable) Preparing agendas, taking minutes in meetings, and engaging with team members on arising action items Reception relief (as required) Essential Experience & Attributes Highly responsive and able to work in a fast-paced environment Exceptional time management & prioritisation skills Ability to manage, coordinate and facilitate key activities Tech savvy and the ability to pick up new systems quickly High attention to detail Strong stakeholder management skills and the ability to work autonomously Excellent time management and organisational skills to juggle competing priorities Proficiency in Microsoft Office (Word, Excel, PowerPoint) Discretion and professionalism in handling sensitive information Strong interpersonal skills and communication skills What we can offer you: Access to an employee benefits, recognition, and well-being platform Embrace hybrid working with the option to enjoy our fantastic office space in Carlton, featuring company arranged social events, table tennis, and excellent local coffee! Receive a laptop and accessories for remote work Enjoy an attractive remuneration package Access mental health support through our Employee Assistance Program, available for both employees and their family members Seize the opportunity for personal growth within a friendly and supportive culture How to Apply Please apply via this link https://4dmedical.bamboohr.com/careers/116?source=aWQ9MjI%3D and submit a current CV and a Cover Letter (Mandatory) which details your alignment with the requirements of the role. Applications that do not have a Cover Letter will not be considered. 4DMedical provides an inclusive work environment and embraces the diverse talent of its people. For more company information visit our website: www.4dmedical.com Should you have any queries regarding the position please contact the recruitment@4dmedical.com

Responsibilities

The Team Assistant will manage diaries, inboxes, and meetings for three executives, ensuring smooth operations in a fast-paced environment. Additional duties include general administration tasks and reception relief as required.