Team Assistant

at  Absa Bank Limited

Empowering Africa’s tomorrow, together…one story at a time.
With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
Job Summary
To deliver secretarial, general office and administrative support services to manager(s) and or team(s) through the execution of predefined objectives as per agreed standard operating procedures (SOPs).
Job Description
Key Accountabilities

Administrative Activities:

• Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Administration of the Legal Exco Meeting: Drafting agendas, compiling meeting packs, taking minutes, and managing follow-up actions.

Processing of Payments:

• Responsible for efficiently and accurately managing payment processes as required.

Management of Group Legal Events:

• Organizing and coordinating Group Legal events (e.g., townhalls), including scheduling, logistics, and communication with stakeholders.

Dealing with Stakeholders:

• Taking responsibility for managing and meeting the expectations of various stakeholders.

Quality Assurance:

• Maintaining a desired level of quality in services or products by paying attention to every stage of the delivery or production process.

Meeting Deadlines:

• Completing tasks within the prescribed timeframes to ensure timeliness and efficiency.

Verifying Information:

• Checking different types of information for accuracy and consistency to maintain data integrity.

Role/Person Specification

Education and Experience

• Required:
• National Senior Certificate (Matric) or equivalent
• 2–3 years of administrative or clerical support experience, ideally in a corporate or professional services environment
• Desirable:
• Certificate or diploma in Administration, Business Management, or related discipline
• Experience with basic financial/administrative processes (e.g., payment processing, invoicing)
• Exposure to corporate or legal environments

Knowledge and Skills

• Administrative & Organizational Skills: Proficiency in scheduling, coordinating events, and maintaining files/records.
• Meeting Coordination: Comfortable drafting agendas, taking minutes, and managing follow-up actions.
• Basic Financial/Payment Processing: Able to handle invoices, process payments, and coordinate with finance stakeholders.
• Events Management: Understanding of event logistics (townhalls, internal sessions) and stakeholder engagement.
• Stakeholder Communication: Strong verbal and written communication skills; able to manage diverse internal and external stakeholders.
• IT Literacy: Competent in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Microsoft Teams, SharePoint, etc.).

Competencies

• Attention to Detail: Ensures accuracy in administrative tasks, record-keeping, and payment processing.
• Time Management: Prioritizes work effectively to meet deadlines, especially when managing multiple tasks simultaneously.
• Adaptability: Comfortable handling rapid changes in schedules and requirements; able to pivot quickly.
• Customer/Service Orientation: Demonstrates a helpful, solution-focused approach to supporting internal teams and stakeholders.
• Problem-Solving: Takes initiative to resolve administrative issues or escalate as appropriate.
• Team Collaboration: Works well with others, contributing to a supportive and productive team environment.

Education
Further Education and Training Certificate (FETC): Office Administration (Required)
Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.
Absa Bank Limited reserves the right not to make an appointment to the post as advertise

Please refer the Job description for details