Team Assistant - Administrative & Client Support at World Bank Group

Nairobi, Nairobi County, Kenya -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

0.0

Posted On

01 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Document Preparation, Travel Coordination, Event Planning, Record Keeping, Communication, Procurement, Financial Processes, Problem Solving, Team Collaboration, Organizational Skills, Attention to Detail, Adaptability, Integrity, Respect

Industry

International Trade and Development

Description

Team Assistant - Administrative & Client Support Job #: req35065 Organization: IFC Sector: Administration/Office Support Grade: GB Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Nairobi,Kenya Required Language(s): English Preferred Language(s): Closing Date: 12/14/2025 (MM/DD/YYYY) at 11:59pm UTC Description Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record US$71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit: https://www.ifc.org The Country Management Unit (CMU) team is part of the East Africa Regional Department at IFC. Our team plays a central role in coordinating program and team support for all functions, ensuring smooth operations across administrative, liaison, and mission-related activities. It is united by core values of Impact, Integrity, Respect, Teamwork, and Innovation. Together, we tackle the world’s toughest challenges, and advance social and economic inclusion. IFC is seeking Team Assistant, based in Nairobi, Kenya, to provide proactive administrative and operational support to a select business line, ensuring seamless execution of its strategic initiatives. This role is pivotal in fostering collaboration, enhancing efficiency, and driving impactful solutions that advance IFC’s mission of promoting sustainable private sector development in the region. Role and Responsibilities • Provide comprehensive administrative support to a select business line, ensuring efficient coordination of daily operations and adherence to IFC policies and procedures. • Manage scheduling and calendar arrangements for team members, including organizing meetings, appointments, and conference calls with internal and external stakeholders. • Prepare, edit, and format high-quality documents, reports, presentations, and correspondence in English, ensuring accuracy and professionalism. • Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation, while ensuring compliance with IFC travel policies. • Facilitate the planning and execution of events, workshops, and meetings, including logistical arrangements, participant communication, and on-site support. • Maintain and update records, databases, and filing systems to ensure accurate documentation and easy retrieval of information. • Act as a liaison between the business line and other IFC departments, fostering effective communication and collaboration across teams. • Monitor and track deadlines, deliverables, and follow-ups to ensure timely completion of tasks and alignment with organizational priorities. • Support procurement and financial processes, including preparing purchase requests, processing invoices, and tracking expenses in line with IFC guidelines. • Contribute to a positive and inclusive team environment by proactively addressing challenges, sharing ideas, and upholding IFC’s values of integrity, respect, and development impact. Selection Criteria Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines. • A university degree in business administration, finance, management, or a related field, or a high school diploma with at least 2 years of relevant experience in administrative or team support roles. • A minimum of 4 years of relevant work experience in a large international institution, private sector organization, or development agency, with prior experience in an international organization considered an advantage. • Proven ability to support dynamic and multicultural teams, demonstrating adaptability and collaboration in diverse work environments. • Proficiency in English with excellent written and verbal communication skills to effectively engage with internal and external stakeholders. • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools for document preparation, data management, and scheduling. • Strong organizational skills, with demonstrated ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fast-paced environment. • Experience in coordinating travel arrangements, events, and meetings, ensuring compliance with organizational policies and seamless execution. • Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges, ensuring efficiency and effectiveness in team support. • Ability to work collaboratively within a team, fostering a positive, inclusive, and professional work environment while maintaining discretion and confidentiality. • Commitment to IFC’s values, including integrity, respect, and a focus on delivering results that support development objectives, with flexibility and resilience to adapt to changing priorities and work under pressure WBG Culture Attributes: 1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders. 2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact. 3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results. World Bank Group Core Competencies The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Learn more about working at the World Bank and IFC, including our values and inspiring stories.

Responsibilities

The Team Assistant will provide comprehensive administrative support to a select business line, ensuring efficient coordination of daily operations. This role includes managing schedules, preparing documents, coordinating travel, and facilitating events.