Team Assistant at APA Group

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Bookings, Purchase Orders, Invoicing, Expense Claims, Credit Card Procedures, Coordination, Board Paper Submission, Executive Committee Paper Submission, Project Contribution, System Improvements, Procedure Improvements, Leave Coverage, Microsoft Office Suite, Communication

Industry

Utilities

Description

The Opportunity At APA, our purpose is to secure Australia’s energy future. We’re not doing it alone. We’re doing it with our customers and communities as Australia’s energy infrastructure partner, a role our unique experience and expertise positions us to play. We have an exciting opportunity to join APA’s Legal, Governance & Regulatory Team as a Team Assistant, based in our Melbourne office. This is a permanent, full-time role where you’ll play a vital part in supporting our leaders and helping us achieve our business objectives. Reporting to a General Manager, you’ll provide high-level administrative and operational support to the LG&R Leadership team. Key Responsibilities Managing calendars and scheduling of meetings and travel bookings for your GMs Manage purchase orders, invoices and expenses, including raising and receipting purchase orders, processing invoices and expense claims and maintaining company credit card procedures for your GMs Assist in coordinating team offsite days and site visits Assist in the submission of board and Executive Committee papers Actively contribute to the Business Support Team through involvement in projects, business, system and procedures improvements including providing leave coverage for broader Team and Executive Assistants as required Onboarding assistance for direct reports of a GM About You Excellent verbal and written communications skills Proven experience in a high performance corporate environment Strong organisational and multitasking abilities Well organised and a good planner Proficient in Microsoft Office Suite (PowerPoint, SharePoint, Word, Teams) Collaborative, proactive, and adaptable Working at APA At APA we’re committed to fostering a safe and inclusive workplace where you can achieve your best. We’ll provide you with access to targeted career development programs, competitive remuneration, employee benefits, flexible working arrangements, and wellbeing programs. We also have an inclusive parental leave policy providing 18 weeks leave including superannuation to support parents at work and in life. We employ more than 2700 people across Australia and are committed to creating a diverse and inclusive culture, where everyone feels safe, valued, and trusted to do their best every day. We are APA APA Group is a leading Australian energy infrastructure business. We proudly own, operate and manage a diverse $26 billion portfolio of gas, electricity, solar and wind assets which deliver essential services to communities and customers across Australia. And we own more than 15,000 kilometres of gas pipelines which deliver energy to households and businesses across every corner of Australia. As the partner of choice in delivering infrastructure solutions for the energy transition, we’re focused on bundled remote grid energy solutions, electricity and gas transmission, and future energy, including hydrogen and carbon capture and storage. Our customer centric approach means we understand our customers and offer them reliable, innovative, and cost-effective energy solutions that support their decarbonisation ambitions. We are committed to securing Australia’s energy future by delivering infrastructure solutions for Australia’s energy transition and supporting the decarbonisation ambitions of our customers and communities. Join our team and be part of securing Australia’s energy future. We’d love to hear from you. APA is an equal opportunity employer. The safety, health and wellbeing our people, community and environment a priority. We embrace diversity in our people to ensure our workforce is representative of the communities that we operate in. Applicants must be eligible to work in Australia to be considered. This vacancy works with critical APA data, systems or infrastructure and candidates are subject to background vetting (including Police checks) before & during employment. Role closes Role Reference Number JR4148 APA Group will not accept unsolicited resumes from recruitment agencies. We will contact successful candidates after the closing date. At APA, our people are our most important asset. Our ~3,000 strong team manages all aspects of developing and running energy infrastructure, from right around Australia.We also have opportunities for graduates, apprentices and interns, in a number of fields across our sites and offices. We are committed to creating a work environment where people can discover and use their unique capabilities, perform at their best and contribute meaningfully to APA’s success. Introduce yourself to our Talent Acquisition Team via the 'Introduce Yourself' feature. This way we can keep you informed of roles that may be of interest to you, as and when they arise.

Responsibilities

The Team Assistant will provide high-level administrative and operational support to the Legal, Governance & Regulatory (LG&R) Leadership team, reporting to a General Manager. Key duties include managing calendars, scheduling meetings and travel, handling purchase orders, invoices, and expense claims for the GMs.