Team Assistant (f/m/d), Asset Management at Allianz Global Corporate & Specialty SE

Munich, Bavaria, Germany -

Full Time

Start Date

Immediate

Expiry Date

14 Feb, 26

Salary

0.0

Posted On

16 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Calendar Management, Intercultural Awareness, Communication Skills, Organizational Skills, Attention to Detail, Multitasking, Proactive Attitude, Team Player, Confidentiality, Travel Arrangement, Document Management, Event Coordination, IT Setup, Bookkeeping, Bilingual Communication

Industry

Financial Services

Description

Join us. Let’s care for tomorrow. At Allianz Asset Management we act with integrity, take ownership and responsibility and care for the employee wellbeing. Would you like to be a part of financial and governance holding for the Allianz Group‘s asset management business? Then join us as a Team Assistant and become a valued member of our Assistant Office based in Munich. We’re seeking a team assistant with experience working internationally in teams with resources across multiple countries. You will need intercultural awareness in supporting different teams thereby meeting multiple timelines. The team supports our Senior Management as well as the organization in all administrative matter. We’re seeking a team assistant to work at least 80% (part-time) or full-time. What you will do Proactive and efficient office management, including calendar management, organization of meetings/phone/video conferences, offsites, leadership & team meetings as well as filing and document management Identify opportunities to improve administrative processes and implement solutions to enhance efficiency Coordination of appointments with internal and external participants Travel arrangement as well as travel expenses In- and outgoing office correspondence both in German and English Special assignments, ad-hoc work and related duties, e.g. coordination of events or supporting the organization programs Centralized orders of office supplies On-boarding of new staff in regards to IT- and Office Set-up Preparation of certain bookkeeping work Absence coverage of assistant colleagues What you bring You enjoy working in an international and challenging environment. Your organized approach, ability to multi-task and prioritize, proactive and engaged working style and excellent communication and interpersonal skills will contribute to our success. In addition, you are flexible in your working hours, as the usual office coverage is from 9am-6pm and the team organizes the office hours amongst themselves. In addition, we expect: Professional commercial education (kaufmännische Ausbildung) or a suitable university degree (Hochschulabschluss); Experience as team assistance or in other high-level administrations work Internal knowledge from previous roles at Allianz is a significant plus Strong interpersonal skills, intercultural awareness and practical experience to deal with requests from all levels of a small and dynamic international team Ability to multitask and balance competing priorities in a dynamic environment High level of professionalism and reliability with proven ability to handle confidentiality Fluent computer skills, including office applications Strong organisational skills with an excellent attention to detail and adherence to deadlines A genuine interest in AI and its applications in daily business Self-motivated and proactive and a great team player, hands-on and can-do attitude Excellent verbal and written communication skills and fluent in English and German Good telephone manner What we offer Access to pension/ savings plans/ Allianz products Family support (relocation/ childcare facilities) Company share purchasing plan Mental health and wellbeing programs Mobility solutions (Jobrad bike leasing, subvention Jobticket) Career opportunities within the entire Allianz Group Self-guided learning & development … and so much more! 85261 | Operations | Professional | n.a. | Allianz Asset Management | Full-Time | Permanent

Responsibilities

The Team Assistant will manage office operations, including calendar management, meeting organization, and travel arrangements. They will also identify opportunities to improve administrative processes and support senior management with various administrative tasks.