The Max Planck Institute for Intelligent Systems is a world leading research institute in artificial intelligence, machine learning, and robotics, located on two campuses in Stuttgart and Tübingen. The Scientific Coordination Office (SCO) provides support services and manages collaborations, graduate education, and outreach & public engagement, fostering groundbreaking research to positively impact the future.
We are looking for a
Team Assistant (f/m/div), 50%, parental leave cover
at the Max Planck Institute for Intelligent Systems in Tübingen
Roles & Responsibilities

You will be responsible for the administrative support of the Scientific Coordinator, the Institute Management Officer and the SCO team. The following tasks will be part of your daily work:

• Support with project management
• Maintaining our databases and digital tools
• Creating presentations
• Supporting internal communication activities
• Facilitating the preparation of meetings, events, and team events
• Handling internal and external inquiries
• Administrative support of SCO team including general office management, onboarding, purchasing, and processing of documents
• Calendar management and scheduling
• Support for guests and visitors

Education & Experience

The ideal candidate will have

• A relevant qualification, e.g. commercial vocational training or higher-level education
• Strong project management skills and the ability to work independently or in a team on multiple projects simultaneously
• Proficiency with standard office software and willingness to learn new technologies
• Fluency in both English and German (C1 level or higher) and excellent communication skills
• Additional languages and previous experience in research and/or higher education are a plus.
• A friendly and confident attitude and intercultural competence
• Commitment to providing high-quality service and strong problem-solving skills
• Flexibility to adapt to changing priorities, deadlines, and needs
• Ability to represent the institute professionally

• Support with project management
• Maintaining our databases and digital tools
• Creating presentations
• Supporting internal communication activities
• Facilitating the preparation of meetings, events, and team events
• Handling internal and external inquiries
• Administrative support of SCO team including general office management, onboarding, purchasing, and processing of documents
• Calendar management and scheduling
• Support for guests and visitor