Team Assistant at Hamilton Lane

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 May, 26

Salary

0.0

Posted On

24 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Support, Executive Support, Problem Solving, Communication, Attention To Detail, Judgement, Discretion, Organization, Calendar Scheduling, Travel Coordination, Expense Reporting, Database Maintenance, Office Management, Client Visits Coordination, Time Management

Industry

Financial Services

Description

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation. What we do: As a recognized leader in providing Private Markets Investment and Technology Solutions to clients across the globe, we manage approximately $145.6 billion in discretionary assets and have oversight of an additional $859.8 billion in non-discretionary assets as of September 30, 2025. The Opportunity: Are you ready for something new? Do you pride yourself on being the go-to person that makes it all happen? If so, we'd love to talk with you! We are looking for an experienced Team Assistant to join our team in Sydney. As Team Assistant you will provide administrative, operational, and executive support to the Sydney office. In this role you will be a proactive problem solver with excellent communication skills and attention to detail. This position is about making an impact and helping Hamilton Lane run smoothly, by supporting leadership and maximising productivity. You should be creative and enjoy working within an entrepreneurial environment. You’ll need to know when to exercise good judgement and discretion, while maintaining a realistic balance among multiple priorities. Organisation and administration come second nature to you, but you do it all with professionalism and strong written and verbal communications. This is a wide-ranging role, which will suit someone will experience/interest in the Private Equity/Financial services sector. This is a role that you can really make your own. Reporting into the Executive Assistant working hours 8:30am – 17:00pm (4 days in the office with one day remote). Your responsibilities will be to: Meet and greet all incoming visitors and escort them to meeting rooms. Coordinate meeting room bookings Screen and redirect incoming calls Ad-hoc administration and support to the broader team Administrative support, including: Calendar scheduling/management; arranging meetings and conference calls Coordinating travel arrangements both domestic and international whilst adhering to internal travel policies Preparing expense reports Printing and binding of client presentations Coordinating client visits to international offices Coordinating across multiple time zones Office Management Maintenance of a tidy and orderly office Maintain an inventory of supplies Update and maintain the client database (via DealCloud) with accurate and up-to-date information, ensuring data integrity. Organise catering for client meetings, including set up and pack down of Boardroom Coordinate social activities and functions, including dinners with senior international visitors, volunteer days, monthly birthday lunches etc. Your background will include: Minimum 2 years’ experience as an administrative professional in Financial, Professional Services, or related sectors Exemplary planning, time management, and work prioritisation abilities Strong attention to detail and sense of urgency, accountability and ownership A passion to learn, to contribute and to reinforce the culture throughout your interactions Discretion and confidentiality Excellent knowledge of MS Office Proactive and flexible in a fast-growing business Strong work ethic, a team player with the ability to work independently and a positive attitude #LI-BS1 Benefits At Hamilton Lane, our benefits philosophy is simple. To provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring. To do this, Hamilton Lane offers the following benefits: Enhancing Your Physical and Emotional Health Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program. Developing Your Career Tuition and certification reimbursement program are available along with continual education and development trainings for you to grow with Hamilton Lane. Supporting Your Family & Community For our communities, Hamilton Lane provides paid time off to volunteer and compensates for referring qualified candidates that join our team. For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing parents. Safeguarding Your Financial Wellbeing Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan. Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities. Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means. We're a firm that takes our responsibility of helping clients reach their investment objectives seriously. But we're also a group that appreciates a healthy dose of wit and sarcasm, as well as a company that recognizes the value of infusing joy into what we do every day. There's a genuine spirit of collaboration and camaraderie here, and an unwavering commitment to doing right by our clients and by one another. We believe we have some of the most committed, intelligent and innovative professionals in the industry. They also happen to be pretty nice people who genuinely enjoy working with one another. So we have that going for us, which is nice. As an employer who participates in the federal E-Verify program, Hamilton Lane will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each employee’s Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, the Company is required to provide you written instructions and an opportunity to contact SSA and/or DHS, so that you can resolve any discrepancies directly with the federal agency.

Responsibilities

The Team Assistant will provide comprehensive administrative, operational, and executive support to the Sydney office, focusing on making an impact and ensuring smooth operations by supporting leadership and maximizing productivity. Key duties include managing calendars, coordinating domestic and international travel, preparing expense reports, maintaining office supplies, updating the client database, and organizing client meetings and social functions.