Team Assistant | Investment Services at Colliers International EMEA

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational skills, Attention to detail, Communication, Stakeholder engagement, Microsoft Office, InDesign, Canva, PowerPoint, Report preparation, Marketing support, Diary management, Financial administration, Invoicing, SharePoint, Workflow improvement

Industry

Real Estate

Description

Company Description Colliers is enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. Job Description Join our high‑performing team at Essendon Fields as a proactive and highly organised Team Assistant. This role is open to either full-time or part‑time arrangements, making it ideal for someone seeking balance while still playing a key role in a dynamic property environment. You’ll be the trusted “go‑to” person who keeps everyday operations running seamlessly, supporting campaigns, client service, and overall team effectiveness. In this role, you will: Prepare high‑quality reports, submissions and client documentation Support marketing and campaign activity (InDesign/Canva skills highly regarded) Coordinate team diaries, meetings and internal communications Manage invoicing, billing and general financial administration Maintain SharePoint folders, templates and key team resources Contribute to continuous improvement initiatives and more efficient workflows Qualifications What you’ll bring: Excellent organisational skills with strong attention to detail Clear, confident communication and stakeholder engagement skills Proficiency across Microsoft Office; design capability an advantage A proactive, solutions‑focused mindset Experience in team support, administration or a similar coordination role Exposure to property marketing, including preparation of information memorandums and submissions, and design experience using both inDesign and powerpoint Additional Information In this role, you’ll gain: The opportunity to work for a global real estate services firm A supportive team environment where collaboration, initiative and growth are genuinely encouraged Ongoing learning, skills development and training, with clear pathways to broaden your career over time Exposure to commercial property operations and campaigns, ideal for those transitioning from residential real estate or administration roles A platform to build your career with a respected, market‑leading brand that opens doors Colliers provides an opportunity to work for one of the most influential and professional property services companies in the world, giving you exposure to both local and international markets, and opens doors to wide range of career possibilities. Apply now, or for further information not covered in the job advertisement, please contact Recruitment Manager, Geraldine Libatique-Sullivan, on 03 9612 8801 for a confidential discussion. Department: Capital Markets & Investment Services Employment Category: Permanent Full Time

Responsibilities

The Team Assistant will manage daily operations, including preparing client documentation, reports, and marketing materials. They are also responsible for coordinating team diaries, meetings, and handling financial administration tasks like invoicing.