Team Assistant (m/f/d) at Hive Robotics GmbH

Munich, Bavaria, Germany -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

0.0

Posted On

03 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, HR Administration, Finance Support, Travel Coordination, Event Planning, Onboarding Logistics, Pre-accounting, English Proficiency, German Proficiency, Google Workspace, MS Office, Interpersonal Skills, Organization, Discretion

Industry

Robotics Engineering

Description

Role Hive Robotics is a Munich-based deep-tech startup on a mission to make autonomous teaming and swarming a reality across air, land, sea, and space. We develop industrial-grade hardware and software modules that connect heterogeneous unmanned systems into intelligent, collaborative swarms, powered by our proprietary C3 (Command, Control, Connect) architecture. Founded by aviation veterans with deep expertise in drone hardware, secure communications, and autonomous systems, we are building the backbone for global robotic collaboration, serving customers in defence, disaster response, critical infrastructure, and beyond. As our Team Assistant, you are the operational backbone of the Hive Robotics office in Munich (part-time or full-time possible) . You keep things running smoothly so that our engineers and leadership can focus entirely on building world-class technology. You are organized, proactive, and at ease in a fast-moving startup environment where priorities can shift quickly and no two days look the same. Over time, you will also take on sensitive operational responsibilities in HR administration and finance support, making trust and discretion central to this role. Responsibilities What You Will Do Manage our day-to-day office operations, including supplies, mail and facility Act as the first point of contact for visitors, guests, and external service providers, ensuring a professional and welcoming experience Collaborate closely with Finance, HR, and Operations on cross-functional topics as the team grows Support HR administration including preparation and management of employment contracts and coordination with our payroll provider Support scheduling and travel coordination for the team Assist with the planning and execution of internal team events and offsites Coordinate onboarding logistics for new team members (access, equipment, office setup) Support administrative tasks such as invoice and travel expense processes in our pre-accounting Oversee office assets including keys, access cards, and equipment tracking Identify and implement improvements to administrative processes and tools Requirements What You Bring Experience in team assistance, office management, or a comparable administrative role, ideally in a startup or fast-paced environment Highly organized, structured, and reliable, with strong attention to detail Proactive mindset: you anticipate needs, take initiative, and follow through without being asked twice Strong interpersonal skills and a collaborative, service-oriented approach Advanced English AND German language skills (B2 or higher in both) Comfortable with standard office tools (Google Workspace or MS Office) Discretion and professionalism when handling sensitive information About us Why Hive Real ownership from day one in a fast-scaling deep-tech company with products already in serial production and in the field. Work on sovereign European technology that matters, at the intersection of robotics, RF, and autonomy. Small, high-caliber team with short decision paths and direct access to founders and architects. Modern office in Munich with the tooling and equipment you need to do your best work.

Responsibilities

Manage day-to-day office operations, facility maintenance, and serve as the primary point of contact for visitors. Provide critical administrative support in HR, finance, and team coordination to ensure smooth operational flow.