Team Assistant | Office Leasing at Colliers International EMEA

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Multitasking, Meeting Deadlines, Administration, Client Correspondence, Presentation Preparation, Online Listings Management, Marketing Materials Production, Expense Claims Processing, Billing, Invoicing, Travel Coordination, Diary Management, Email Prioritization, CRM Database Management, MS Office

Industry

Real Estate

Description

Company Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. Job Description Due to a recent internal promotion in our Office Leasing CBD Team, we are seeking to recruit a proactive and highly organised Team Assistant who is ready to take on the challenge of supporting and partnering with several senior and director level operators. With an exceptional level of attention to detail, ability to multitask and meet deadlines, this role offers you the opportunity to utilise your strong administration skill set. There is the potential for growth whilst learning from some of the best in the Property Service Industry. If you thrive in a busy environment where no two days are the same, then this is the ideal next role for you. Key responsibilities will include: Preparation of client correspondence, submission documentation and presentations to a high quality Managing online listings on both Colliers website and third-party websites Assist in the production of marketing materials Preparation of expense claims and credit card statements Billing and invoicing of clients, including commission invoices, marketing and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements Coordinating travel and accommodation bookings where necessary Diary management along with monitoring email messages and prioritising/actioning accordingly CRM database management and creation of reports for data tracking Qualifications Be meticulous in your work with strong attention to detail Intermediate to Advanced MS Office skills including Word, Excel & PowerPoint Ability to multi-task and manage competing priorities Proactive nature with demonstrated initiative and creativity Previous experience within real estate or professional services environment desirable Knowledge of Adobe InDesign would be highly regarded, though not essential Your bright and energetic personality together with your strong administrative skills will ensure success in this highly rewarding role. In return, we offer an opportunity to join a dynamic, friendly team of professionals and be rewarded with a competitive salary and benefits package which includes an active social club and numerous staff discounts and rewards. Additional Information Colliers International is a leader in global real estate services and a great local success story. Ours is a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills and accelerate their careers. For you this means a world of opportunity and the power to succeed. Department: Office Leasing Employment Category: Permanent Full Time

Responsibilities

Key responsibilities include preparing high-quality client correspondence, managing online property listings, assisting with marketing materials, and handling billing and invoicing for clients. The role also involves coordinating travel, managing diaries, and maintaining the CRM database.