Team Assistant at QIC Career Site New

Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

0.0

Posted On

15 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organisational Skills, Attention to Detail, Time Management, Communication Skills, Professional Judgement, Discretion, Travel Coordination, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Team Collaboration, Process Improvement, Confidentiality, Event Organisation, Expense Management

Industry

Financial Services

Description

QIC’s Infrastructure business manages over $41 billion in unlisted infrastructure investments globally, spanning Transport, Energy & Utilities, and Social / Government sectors. Established in 2006, the team has grown to more than 90 investment professionals across five offices in Brisbane, Sydney, Melbourne, New York, and London, and continues to expand its global portfolio and client base. The Role As a Team Assistant (internally known as a Divisional Assistant), you’ll play a pivotal role supporting a high-performing Infrastructure team based across Brisbane, Sydney, and Melbourne. Working at the heart of the business, you’ll partner closely with senior leaders, investment professionals, and corporate teams to keep the day-to-day running seamlessly and enable the team to focus on delivering outcomes that matter. This is a visible and trusted role suited to someone who thrives in a dynamic environment. You’ll be confident juggling competing priorities, calm under pressure, and comfortable working with senior stakeholders. Success in this role requires sound judgement, discretion, and a proactive mindset, along with the ability to adapt quickly as priorities shift in a fast-paced, high-performance setting. Key Responsibilities Provide administrative and meeting support to senior stakeholders Coordinate domestic and international travel, including flights, accommodation, visas, and logistics Organise meetings, room bookings, catering, and team events that support culture and engagement Prepare and format documents, presentations, and spreadsheets Support executive and board reporting as required and liaise with portfolio company EAs and Company Secretaries Support fundraising activities, training initiatives, and industry events Manage expense reconciliations, invoices, and budget-related administration Partner with HR, IT, Facilities, and Finance to support team operations and new starters Continuously identify opportunities to improve processes and drive efficiencies Handle all information with a high degree of confidentiality and professionalism Essential experience include: Proven experience in an administrative or business support role, ideally in a professional services or investment environment Strong organisational skills with exceptional attention to detail Ability to prioritise effectively and manage time-critical tasks Confidence working independently and collaboratively within a team Strong written and verbal communication skills Professional judgement, discretion, and integrity Experience coordinating domestic and international travel Intermediate to advanced skills in Microsoft Word, Excel, and PowerPoint Comfort working in a fast-paced, evolving environment with senior stakeholders A professional approach with the gravitas to operate at senior level We look forward to receiving your application. The next stage of the process may include a one-way video interview before formal interviews. QIC is sourcing directly for this role and is not engaging recruitment agencies. We do not accept unsolicited resumes, and QIC is not responsible for any fees associated with unsolicited submissions. About QIC: As one of Australia’s leading institutional investment managers with more than A$100billion in assets under management, we have a presence across four continents, seven offices and assets across global markets. At QIC, we believe in shared value — where delivering strong investment returns can go hand in hand with doing good for our clients, people and communities. If we invest well, we will all do better together. Life at QIC: We know that our people perform at their best when they feel a sense of belonging and are encouraged to bring their authentic selves to work every day. We provide a supportive work environment where everyone can thrive and feel valued for their meaningful contribution in delivering for the prosperity of our clients, people and communities. Joining QIC, you can contribute to our employee led networks that champion our diversity, equity and inclusion strategy, which consists of five key pillars: Gender Equality, LGBTQ+, Accessibility, Cultural & Linguistic Diversity, and First Nations People. Other reasons to join us: Flexibility and hybrid options encouraged – certified Family Inclusive Workplace Recharge leave – additional 3 days leave per year Annual fitness/home office reimbursement Ability to swap public holidays for those of personal, cultural or religious significance 26 weeks gender-neutral paid parental leave Financial study assistance and study leave Community leave for supporting the causes you love Development opportunities to extend, expand and enhance your growth At QIC, we welcome and encourage applications from Aboriginal and Torres Strait Islander people, the LGBTQI+ community, people with disabilities and people from all cultural backgrounds. We have an equitable, barrier-free application process so please inform us of your accessibility requirements in your application or you can reach out to our Talent Team on 07 3360 3800

Responsibilities

The Team Assistant will provide administrative and meeting support to senior stakeholders, coordinate travel logistics, and organise team events. Additionally, they will manage expense reconciliations and support various operational activities.