Team Assistant at The United Nations Industrial Development Organization UNIDO
Abuja, Federal Capital Territory, Nigeria -
Full Time


Start Date

Immediate

Expiry Date

24 Jul, 25

Salary

0.0

Posted On

10 Jun, 25

Experience

4 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Sap, Excel, Languages, English, French, Administrative Skills, Office Procedures, Credit, Powerpoint, Secondary Education, Working Experience, Outlook, Internet, Microsoft Office, Erp Software

Industry

Information Technology/IT

Description

Requisition ID: 5608
Grade: G4
Country: Nigeria
Duty Station: Abuja
Category: Project-funded GS
Type of Job Posting: Internal and External
Employment Type: Staff-Full-time
Appointment Type: Fixed Term - 100 series
Indicative Minimum Net Annual Salary: 14 671 USD
Application Deadline: 24-Jun-2025, 11:59 PM (Vienna, Austria time)

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education: Completed higher secondary education, high school diploma or equivalent is required. Formal secretarial/clerical training or equivalent is desirable.

TECHNICAL AND FUNCTIONAL EXPERIENCE

  • A minimum of six (6) years of work experience in the relevant field of the post, is required.
  • Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
  • Experience in providing support to managerial/professional staff and using administrative skills, is desirable.
  • Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
  • Experience with SAP or similar ERP software is desirable.
  • Excellent organizational and editorial skills are required.
  • Experience with EU-funded programmes is desirable.
  • Experience in implementing regional programmes is desirable.
  • Good ability to work under pressure and take initiatives is required.
  • Ability to work in a multicultural environment is required.
    Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.
    Languages: Fluency in written and spoken English and French is required.
Responsibilities

Under the supervision of the First Reporting Officer, the Team Assistant provides support in the development and administration of [specialization] and/or technical cooperation programmes and projects as well as clerical and administrative support and is responsible for the following key functions:

Screen incoming mail and draft reply for supervisor’s signature on non-technical aspects; provide relevant background/project information whenever necessary to supervisor(s); keeps track of pending matters, follow up with other offices on deadlines.

  • Screen phone calls and visitors. Respond to moderately complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling.
  • Draft routine correspondence (both on administrative and/or TC-related matters); and put them into adequate style, language and format; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard practices and in compliance with the UNIDO Correspondence Manual.
  • Consult to clarify the application of new financial procedures and rules, UNIDO Administrative Instructions, policies and Regulations and Rules, TC guidelines and other instructions. Retrieve information on administrative matters and/or TC projects from the SAP modules which have been designed to support results-based management.
  • Using SAP, initiate and follow up on actions related to recruitment of staff, experts, training and study tours, purchase of equipment, payments, travel authorizations requests/claims and deal with all related inquiries.
  • Perform administrative tasks such as arrangements for meetings and other events, reservations, research for information and reference material. Prepare requests/documents, e.g. requisitions, purchase orders, travel requests/authorizations, expenditure authorizations, visa applications, etc.
  • Maintain an up-to-date filing system (both paper and electronic) and databases related to work.

    • Perform any other related duties as assigned.
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