ARE YOU AN ORGANISED, PROACTIVE AND DETAIL-DRIVEN INDIVIDUAL WITH A PASSION FOR PROVIDING FIRST-CLASS SUPPORT IN A PROFESSIONAL ENVIRONMENT?

We’re looking for a Team Assistant to join the Corporate Department at Wilkes, based in the heart of the Birmingham city centre.
This is an excellent opportunity for someone with strong PA or team support experience, looking to work closely with senior legal professionals and play a key role in the smooth running of a dynamic and busy team.

WHAT YOU’LL BE DOING:

You’ll provide high-quality, client-focused administrative support to the Head of Department and senior team members. Your day-to-day will include:

• Acting as a key point of contact between the team and clients, handling communications with professionalism and discretion.
• Managing diaries, meetings, and inboxes—ensuring priorities are flagged and deadlines are met.
• Preparing correspondence, reports, presentations, and legal documents from audio or copy typing.
• Supporting meetings by preparing materials, attending where required, and taking minutes.
• Using the firm’s LMS system to scan and securely store client ID and legal documentation in line with compliance procedures.
• Assisting with general administrative duties such as filing, post, document scanning, copying, and maintaining client files to Lexcel standards.
• Supporting other secretaries across the department during peak periods.

To succeed in this role, you’ll need to bring:

• Strong organisational and time management skills, with the ability to juggle multiple priorities.
• Excellent written and verbal communication, with a confident, professional phone manner.
• Previous experience in a PA, Executive Assistant, or Team Assistant role is essential, ideally within a law firm or professional services.
• A client-focused, proactive approach, always delivering a high standard of service.
• A high level of accuracy and attention to detail, especially when handling sensitive client data.
• Excellent IT skills, including Microsoft Office (Word, Outlook, Excel, PowerPoint) and the ability to learn new systems (such as LMS) quickly.
• Strong interpersonal skills, able to build positive relationships with colleagues and clients alike