Team Assistant at Westpac Group

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

19 Oct, 26

Salary

0.0

Posted On

21 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Desktop Publishing, Adobe InDesign, Stakeholder Management, Operational Coordination, Event Planning, People Management Administration, Executive Support

Industry

Financial Services

Description

Create your best future and join Data, Digital & AI (DDAI), DataX and Global Transaction Services (GTS) as a Team Assistant. What’s the role? The Team Assistant, Data, Digital & AI (DDAI) is a high-impact operational role that directly enhances the effectiveness and performance of the Head of DDAI DataX & Global Transaction Services (GTS) in Westpac Institutional Bank, while providing operational support to the DDAI Economics team. The role acts as a force-multiplier for senior leadership by ensuring disciplined execution, strong operational rhythm, and seamless coordination across priorities. In addition to executive support, the role plays a critical role in enabling the timely and high-quality publication of Economics content via WestpacIQ. Please note, this is a max term hire covering a maternity leave. Your responsibilities will include: * Own and optimise diary management for the Head of DDAI DataX & GTS ensuring focus on highest-value priorities * Drive preparation, coordination, and follow-through for leadership meetings and forums * Deliver desktop publishing support for Economics publications and coordinate end-to-end publication workflows for Economics content, including the creation, formatting, editing and production of documents using Adobe InDesign and other publishing tools * Manage the online publication of Economics reports and commentary via the WestpacIQ website, including coordinating publication workflows and maintaining video content * Schedule and coordinate team meetings, workshops, offsites, events and team engagement activities, including venue bookings, logistics, materials and stakeholder communications * Coordinate people management administration activities, including onboarding, offboarding, PeopleHQ requests and maintaining employee records. * Provide backup support for Executive Assistant during periods of leave or high workload. What do I need? To be successful in this position, you should have experience in Team Assistant or Executive Assistant roles previously. You will need to be able to work with high level stakeholders and perform in a fast-paced environment. You should also have strong organisational skills and a key eye for detail. Why join us? We’re obsessed with becoming our customers' #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return, we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that: * Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates! * Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave. * Tailored learning and development opportunities to help your grow your career within the bank. * Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives. Create your future today To get started, simply click on the APPLY or APPLY NOW button We’re all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community. If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page [https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.westpac.com.au%2Fabout-westpac%2Fcareers%2Ffaq-contact-us%2F&data=05%7C02%7Cdakotah.bishop%40westpac.com.au%7Cd15ccf34ab1e42eba8b108de7044f492%7C57c64fd466ca49f5ab382e67ef58e724%7C0%7C0%7C639071638622937325%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CVu4NaILh3E9bnppTkmFikGV3MAwuAh5JuFwMi%2FFj5o%3D&reserved=0], under the ‘Diversity, sustainability and flexibility’ section.

Responsibilities

Provide high-impact operational and executive support to the Head of DDAI DataX & GTS and the Economics team. This includes managing complex diaries, coordinating leadership meetings, and handling the end-to-end publication of Economics content via WestpacIQ.