ABOUT THIS POSITION

The Administrative Coordinator is responsible for providing comprehensive administrative and organizational support to the Head of R&D and the wider R&D team. This role ensures the smooth day-to-day running of operations, facilitates effective communication between departments, and coordinates key activities such as office management, reporting, and team events. The position requires a highly organized individual with strong communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.

• Manage inventory, investment lists, and asset capitalization.
• Oversee office facilities and security, liaising with local authorities.
• Support SHE officer with safety measures, PPE, and first aid supplies.
• Act as Lifecycle Management (LCM) Coordinator for R&D.
• Organize and support R&D team events and workshops.
• Administer team SharePoint areas, mailing lists, and documentation.
• Prepare presentations, agendas, and briefing materials for the Head of R&D.
• Coordinate travel arrangements, visa documentation, and logistics.
• Handle incoming and outgoing correspondence with confidentiality.
• Serve as main liaison between Head of R&D, departments, and staff.
• Attend meetings, record minutes, and follow up on action points.
• Manage in/out shipments for lab and office requirements.
• Coordinate quarterly and annual reports with local and regional R&D teams.
• Raise purchase orders and manage office-related procurement.