Team Lead, Lectures and Labs at University of British Columbia

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

8323.0

Posted On

26 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Management Skills, Curriculum Development, Program Delivery, Collaboration, Communication, Quality Assurance, Problem Solving, Project Management, Training, Mentoring, Diversity Awareness, Technology Integration, Administrative Skills, Team Development, Student Engagement, Policy Implementation

Industry

Higher Education

Description

Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Team Lead, Lectures and Labs Department Year 1-4 Curriculum Delivery | Medical Undergraduate | Faculty of Medicine Compensation Range $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date January 8, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary The Team Lead for Lectures and Labs is responsible for managing the administration and operations of Years 1 and 2 Lectures and Labs of the MD Undergraduate Program in the Vancouver Fraser Medical Program (VFMP). The incumbent is responsible for operational aspects related to the program delivery of the MEDD 411 course in year 1, the onboarding of the Year 1 students and VFMP specific program management for lectures and Labs in MEDD 412, MEDD 421 and MEDD 422 (year 2 courses), directs staff workflow, and, in collaboration with the Years 1-4 Curriculum Delivery Manager, develops ongoing relationships with curriculum leaders, course directors, week leads and other faculty, to ensure seamless and consistent program delivery in the VFMP. This position also works collaboratively with the IMP (Island Medical Program), NMP (Northern Medical Program) and SMP (Southern Medical Program). This position requires extensive collaboration with administration at the IMP, NMP and SMP to develop new systems, processes and procedures for implementation across the distributed program. The Lectures and Labs Team Lead manages the day-to-day operations of the Lectures and Labs Team and will work as a liaison between the Years 1-4 Curriculum Delivery Manager and the Senior Program Assistants to facilitate team development and ensure successful program delivery in the VFMP. This role will be key in supporting the Years 1-4 Curriculum Delivery Manager in improvement and implementation of administrative processes for the Lectures and Labs portfolio. This position is located at both the Gordon and Leslie Diamond Health Care Centre (2775 Laurel Street, Vancouver, BC) and the Life Sciences Centre (2350 Health Sciences Mall, Vancouver, BC). The incumbent must be able to travel independently between the sites and will commute occasionally to other hospital sites in the lower mainland as needed. Organizational Status The Team Lead lectures and Labs reports to the Years 1-4 Curriculum Delivery Manager, VFMP Undergraduate Office, and works closely with the Course Leads and administration across the province. The position also requires close coordination with other staff in the Undergraduate Office and extensive collaboration and cooperation with administrative staff at the IMP, NMP and SMP. Work Performed Provincial Responsibilities Maintains the teaching opportunities website. This includes potential teachers in the MDUP and triages requests as appropriate. Manages the content and structure of, and access to, the Year 1&2 Provincial SharePoint Site in collaboration with the Programs Managers at the distributed sites. Maintains the central class lists for all sites in Years 1 & 2 and the provincial and local mailing lists. Under the direction of the Years 1-4 Curriculum Delivery Manager, is responsible for developing, recommending, and implementing new administrative policies, procedures and systems; requiring collaboration with program staff across the distributed program, to ensure consistency and efficiency in the program delivery. Manages and oversees onboarding process for incoming Year 1 medical students, including tracking of pre-term tasks and managing logistics and operations of MEDD 411 Orientation Weeks. Participates in the development and editing of MD Undergraduate Admissions materials and Orientation website for newly admitted students, ensuring alignment with program policies and procedures. Manages and oversees the tracking of student practice education modules and requirements for health authorities. Develops and maintains reference guides for provincial program staff reviewing and tracking requirements. Ensures that teaching materials are distributed in a timely manner across Year 1 & 2 Lectures and Labs. Collaborates with the Program Managers, MedIT, students and faculty in the introduction of new technologies to the program. Participates in analyzing and testing platforms. Participates in the development or revision of relevant MDUP policies. Implements and monitors compliance. Develops new quality assurance processes for Lectures and Labs under the direction of the Years 1-4 Curriculum Delivery Manager to ensure consistency and efficiency in program delivery. Leads, develops and directs ongoing, effective communication processes, quality assurance and ad hoc projects between curriculum leadership and administrative and support staff. VFMP Responsibilities Responsible for operational aspects related to lectures and labs program delivery for the MEDD 411 course. In addition, manages VFMP program delivery of lectures and labs for MEDD 412, 421 and 422, including complex sessions for TICE (Transition into Clinical Education). Sends annual Thank you Letters to all VFMP Faculty that taught in Years 1&2. Manages the absence tracking form for VFMP Years 1 & 2 and oversees the student absences tracking and documentation processes in VFMP for Years 1&2. Oversees student attendance tracking for Lectures and Labs for VFMP Years 1 & 2 students by establishing and maintaining procedures, ensuring accuracy and consistency; provides oversight and direction to support staff reporting and processing absences. Manages program assistants 2at Vancouver Hospital and UBC campus, including recruiting, hiring, training, evaluating, disciplining and terminating. Validates and monitors payments to clinical faculty in the Teaching and Tracking Payment System (TTPS) in the first two years of the VFMP for Lectures and Labs. Ensures timely payments of VFMP lecturers. Invigilates exams as required by the Provincial Learners Assessment Team and performs other related duties. Provides coverage for absences of other Team Leads while on vacation. Oversees planning for special student events. Consequence of Error/Judgement The position's main purpose is to provide administrative management and support to the Years 1-4 Curriculum Delivery Manager and Faculty Leads for the first two years of the MD Program relating to Lectures and Labs in MEDD 411, 412, 421, and 422. It is imperative for the Team Lead to build effective relationships with the faculty and staff responsible for program delivery at the various sites, to advance the strategic objectives and goals of the medical school. Due to the complexities and sensitivities of the relationships between the partner universities, the consequence of error in this position is high. Information provided must be accurate and timely and the incumbent must keep abreast of the evolving challenges of expansion and distribution. Incorrect decisions or errors will significantly compromise the educational experience of the students and the teaching experience of faculty members, and may impact the ability deliver the medical curriculum. Any errors in decision could potentially have repercussions for the faculty, students, staff and general public, and the image of the MD Undergraduate Program and Faculty as a whole. Supervision Received Reports directly to the Years 1-4 Curriculum Delivery Manager. Works independently with minimal guidance from the Curriculum Delivery Manager and the Faculty Leadership. Supervision Given This incumbent has direct supervisory responsibility for program assistants (currently 2) in Lectures and Labs and is required to give direction to staff and to involve others to achieve MD Undergraduate program objectives. This includes collaborating with other site administrators and Program Managers. Minimum Qualifications Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience. - Willingness to respect diverse perspectives, including perspectives in conflict with one’s own - Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion Preferred Qualifications Excellent interpersonal and management skills required and experience working in a complex environment such as health care organization or university preferred. Experience with developing and maintaining a respectful work and learning environment in alignment with UBC and the Faculty of Medicine’s Strategic Pillars and commitments related to decolonization and Truth and Reconciliation, and the MDUP’s commitments to intersectional engagement with Indigenous and Black Pathways students and community partners. Experience working with staff, faculty and learners with diverse abilities, gender expression, gender identity, culture, and lived experiences. Demonstrates value for, and awareness of, best-practices in respectful and inclusive collaborator engagement, team skills development and student learner engagement that upholds these practices, commitments, and values. Experience with, and awareness of, federal, provincial, institutional and Faculty values related to developing and maintaining respectful workplace environments as well as intersectional equity, diversity and inclusion initiatives. Experience promoting and modelling these values among team members and within support services that are provided to students, faculty, and community collaborators. Experience with mentoring and coaching staff, establishing client-service standards and goals, performance evaluation, providing feedback and taking corrective action as required. Demonstrated experience with, and ability to, synthesize information, provide instruction and direction for learners, staff, faculty and collaborating colleagues in person, online and in writing. Strong anticipatory skills derived from experience working in a fast-paced curriculum delivery environment or critical service delivery structure. Ability to assess situations, recommend and implement solutions, assess impact and develop documentation to promote impactful and strategic common processes and team collaboration. Experience with developing and implementing informative presentations, training materials, and feedback mechanisms to keep learners, staff and faculty engaged and informed. Excellent interpersonal and diplomacy skills as well as demonstrated ability to work effectively across teams and cultures. Ability to develop, maintain and nurture effective working relationships with students, faculty, staff and community members. Intermediate to advanced level computer experience required (Microsoft Office programs, including Outlook, Word, Excel, SharePoint, Teams, PowerPoint) as well as experience working with learner management systems, client relationship management systems or similar. Proven ability to lead and complete projects from inception to conclusion, to delegate effectively and to problem-solve. Ability to facilitate needs-analyses activities, and create reports within allocated time and resources. Ability to analyze problems, identify key information and issues, and effectively resolve and develop best-practices and solutions with key collaborators. Ability to work evenings and weekends according to program needs and program delivery timeline fluctuations. Ability to travel for site programming, conferences and professional development opportunities. Willingness and ability to contribute to other VFMP/MDUP operational and administrative projects and duties as required to support a whole-team/one-program mindset. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.

Responsibilities

The Team Lead for Lectures and Labs manages the administration and operations of Years 1 and 2 Lectures and Labs of the MD Undergraduate Program. This includes overseeing onboarding processes, managing staff workflow, and ensuring consistent program delivery in collaboration with various curriculum leaders and faculty.