I
n this pivotal role, you’ll be instrumental in driving the smooth day-to-day operation by coordinating priorities. Your attention to detail, ability to anticipate needs, and commitment to excellence will make you an indispensable part of the leadership support function.

E

• ffectively and efficiently managing the Director’s complex diary and inbox, recognising varying levels of urgency and the importance of different stakeholder groups, prioritising as appropriate.D
• eveloping and maintaining excellent working relationships with the offices of the Executive members, senior stakeholders and other associated areas.P
• reparing and taking minutes, tracking actions on behalf of Director and their team members for the various steering committees and governance groups.S
• upporting the Director and team in preparing document such as PowerPoint presentations, excel spreadsheets, organisation charts through the use of Microsoft/Visio/other applicationsS
• upporting the Director and team in preparing document such as PowerPoint presentations, excel spreadsheets, organisation charts through the use of Microsoft/Visio/other applicationsD
• eveloping and maintaining effective and efficient admin systems including document control, archiving and shared files. Continuous improvement approach for all duties and activities.R
• aising and receipt Purchase Orders on behalf of the team. Be able to show others how to use the system and be conversant with the company policies as applicable.D
• elegating work to the Team Administrators within the function and make sure workloads are distributed to support the function in delivering priorities.A
• s a super user of ‘My Heathrow’, provide support to the team where required, including coaching others on how to use the system

P

• roven track record of providing support to Director level in a fast paced and challenging environment.P
• roven ability to an excellent standard on business software applications (Microsoft word processing, presentation and spreadsheet; internal applications; and other applications).A
• bility to prioritise a demanding workload and changing deliverables.H
• igh level of customer focus and service.E
• xcellent organisational skills and a proven ability to work under pressure to meet tight deadlines.I

Please refer the Job description for details