Location - Manchester
Are you a proactive and highly organised Team Secretary looking for a new challenge?
Our successful team in Manchester are looking for a proactive and highly organised Team Secretary to provide comprehensive administrative and secretarial support to a multidisciplinary team of professionals. This is a key role supporting the smooth day-to-day running of the business, requiring excellent attention to detail, time management, and the ability to work across departments with confidence and discretion.
The successful candidate will be a strong communicator with previous experience in a fast-paced administrative role, ideally within a professional services or consultancy environment.

REQUIREMENTS

• Proven experience in a senior administration or team secretary role, ideally in an engineering environment.
• Strong IT skills including Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Exceptional organisational and time management abilities.
• Ability to work independently and manage competing priorities.
• High level of discretion and professionalism.
• Strong attention to detail and accuracy in all work.

• Provide high-level secretarial and administrative support to technical and operational teams, assisting with client and colleague enquiries, and liaising with external bodies.
• Manage diaries, schedule meetings, coordinate room bookings, and arrange travel and accommodation.
• Prepare, format, and proofread documents, reports, and presentations to a professional standard.
• Organise and minute meetings and follow up on actions as required.
• Support bid and project teams with document collation, submission formatting, and quality control.
• Provide general office support including handling calls, managing meeting rooms and client hospitality, overseeing post and document processing, and covering shared inbox and local admin tasks as needed.
• Assist with onboarding of new starters and liaise with HR and IT as required.
• Raise purchase orders, manage supplier communications, and support expense claims and timesheets.
• Maintain filing systems (digital and hard copy) and ensure records are up to date.
• Liaise with internal teams including HR, Finance, and Marketing to support wider business needs.
• Contribute to the coordination of social events, training sessions, and internal communications.
• Provide cover for other members of the business support team when needed.