Technical Administration Assistant at Mubadala Energy

Special capital Region of Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

0.0

Posted On

28 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Technical Documentation, Regulatory Compliance, Stakeholder Engagement, Government Liaison, Report Preparation, Meeting Logistics, Microsoft Office, AI Platforms, Internal Coordination, Confidential Data Handling

Industry

Oil and Gas

Description

Technical Administration Assistant (Third-Party Contractor) Jakarta, Indonesia Role Purpose: Provide comprehensive administrative and documentation support to the Companys Technical Team, ensuring accurate management of technical correspondences, regulatory submissions, and related documentation. The role also facilitates coordination and engagement with internal departments and external stakeholders including government entities to support the smooth execution of technical and regulatory activities. Responsibilities include but are not limited to the following: Manage technical and regulatory documentation, including correspondence and communications with government entities. Support preparation of reports, presentations, and coordination materials across internal functions. Organize schedules, records, and meeting logistics to ensure smooth administrative operations. Track and maintain updates on regulatory formalities and permits (e.g., POD, data disclosure permit, etc.). Assist in stakeholder engagement with SKK Migas, Ditjen Migas, and other relevant government institutions. Ensure confidentiality and proper handling of sensitive, government-related materials and data. Qualifications include but are not limited to the following: Education: Minimum Bachelor's degree in Geoscience or Engineering. Experience: Minimum of 3 years of experience in the Oil and Gas industry. Exposure to technical and regulatory environments, particularly within upstream oil and gas operations in Indonesia. Prior involvement in liaising with government entities such as SKK Migas and Ditjen Migas is highly valued. Proven experience in handling documentation, presentations, correspondences, and internal coordination activities. Skills: Ability to understand and manage technical documentation, including engineering terminology and regulatory frameworks. Strong written and verbal communication skills with solid reporting ability to support both internal coordination and external communication with government bodies. Competent in organizing schedules, maintaining records, and supporting cross-departmental coordination. Demonstrated professionalism in handling sensitive and confidential government-related documentation. Team-oriented mindset with flexibility and adaptability to dynamic work environments. Strong interpersonal skills to collaborate effectively across multiple technical functions. Proficient in Microsoft Office applications and familiar with artificial intelligence platforms, with the ability to leverage digital tools to enhance administrative efficiency and support technical workflows. If you are interested in joining our team, click "Apply for Position" on this webpage. DISCLAIMER: Please be aware that Mubadala Energy will never request payment during the hiring process. Legitimate job openings can be found on our official website or through our job portal at https://www.careers-page.com/mubadalaenergy All official communications will originate from an @mubadalaenergy.com email address, so please verify the identity of any recruiters you may encounter. Mubadala Energy is not responsible for any losses incurred due to recruitment scams. Stay vigilant and protect yourself from job scammers. By applying for this position at Mubadala Energy, you expressly consent to the collection, use and sharing of your personal information for recruitment and employment purposes in accordance with the Mubadala Energy Data Privacy Policy and the country specific Personal Data Protection Act.

Responsibilities

Provide administrative and documentation support to the Technical Team, focusing on regulatory submissions and government correspondence. Coordinate with internal departments and external stakeholders like SKK Migas and Ditjen Migas to ensure smooth technical operations.