Technical Administration Officer at BGIS Careers

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

03 Sep, 26

Salary

65000.0

Posted On

05 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Technical Administration, Contractor Coordination, HSE Compliance, SharePoint Management, Power BI Reporting, Financial Administration, Records Management, Vendor Onboarding, Microsoft Excel, Microsoft Teams, Asset Administration, Meeting Coordination, Written Communication, Verbal Communication, Organizational Skills, Attention To Detail

Industry

Facilities Services

Description

Technical Administration Officer – St Leonards, NSW Location: St Leonards, NSW Company: BGIS – Telecommunications Infrastructure Portfolio Employment Type: Part-Time (3 Days per Week), Permanent Salary: $60,000 - $65,000 pro rata plus Superannuation 🌿 We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global provider of integrated facilities management, technical services, asset management and project delivery solutions. We are committed to creating safe, sustainable and high-performing environments while supporting our people to grow and succeed. About the Role We are seeking a highly organised Technical Administration Officer to support a major telecommunications infrastructure portfolio based in St Leonards. Working closely with facilities management, technical teams and service providers, you will help coordinate reporting, compliance activities, contractor engagement, records management and asset administration. This role is ideal for someone who enjoys variety, building positive working relationships and ensuring important information is accurate and up to date. 📊 A great opportunity for an experienced administrator looking to develop their knowledge within a technical facilities management environment. Key Responsibilities * Coordinate inductions, contractor administration and vendor onboarding activities. * Support HSE processes including audits, compliance tracking and reporting. * Manage SharePoint records, documentation and account administration. * Coordinate planned maintenance schedules and asset audits. * Prepare monthly reports, Power BI reports and client reporting deliverables. * Assist with purchase orders, invoice records and financial administration. * Coordinate meetings, agendas and related documentation. * Conduct contractor spot checks and support continuous improvement activities. Education, Experience & Skills Essential * Strong written and verbal communication skills. * Experience in administration, coordination or office support roles. * Proficiency with Microsoft Office applications including Excel, Outlook, Teams and SharePoint. * Experience managing records, reports and documentation. * Strong organisational skills with the ability to manage multiple priorities. * Experience coordinating vendors, contractors or service providers. * A collaborative approach and attention to detail. Desirable * Experience within facilities management, property, technical services or project environments. * Exposure to Power BI reporting. * Knowledge of health, safety and compliance processes. * Trade, technical or tertiary studies in areas such as electrical, mechanical, fire or building services. * Experience working with asset management or maintenance systems. Workplace Flexibility This is a permanent part-time position working three days per week onsite in St Leonards. Conveniently located close to public transport, this role offers the opportunity to work within a supportive team managing a large and diverse technical portfolio. Why Join BGIS? ✔ AFR Best Places to Work 2024 & 2025 ✔ Winner of Inspiring Workplaces Award 2025 ✔ Spot recognition vouchers and $2,000 employee referral bonus ✔ Access to Flare discounts across retail, travel and lifestyle services ✔ Fitness Passport membership for you and your family ✔ Health and wellbeing initiatives including EAP support ✔ Career development and internal mobility opportunities ✔ Two paid volunteer days annually ✔ Endorsed by WORK180 as an Employer of Choice for Women How to Apply If you enjoy administration, coordination, reporting and working with people across technical and operational teams, we'd love to hear from you. BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds. Eligibility To be successful in this role, applicants must have full working rights in Australia. Apply Now Be part of a workplace that values diversity, safety, sustainability and continuous improvement. Explore more opportunities at apac.bgis.com

Responsibilities

Coordinate contractor administration, HSE compliance, and asset audits for a telecommunications infrastructure portfolio. Manage SharePoint records and prepare monthly client reports using Power BI and other tools.