Technology Administrative Assistant at Atwell, LLC

City of Cockburn, Western Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

74000.0

Posted On

26 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administrative Support, Calendar Management, Travel Coordination, Expense Reporting, Microsoft Office Suite, Vendor Management, Invoice Processing, Contract Administration, Budget Tracking, Meeting Coordination, Executive Communication, Time Management, Organizational Skills, Confidentiality, Project Coordination, Documentation Management

Industry

Professional Services

Description

Who We Are Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate team members across 75+ locations and growing! Atwell, LLC is a proud recipient of the following 2025 awards: Ten consecutive years in a row as a “Best Place to Work” by Zweig Group (#11) Recognized as #70 in the ENR Top 500 Design Firms, ranked in every region Recognized in Crain's “Fast 50” as one of the fastest-growing companies (#14) Recognized as the 2025 ENR Design Firm of the year for the Southeastern US Position Overview Atwell is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative, operational, and coordination support to the Vice President of Technology and the Technology Leadership Team. This role serves as a trusted partner to technology leadership, ensuring efficient management of priorities, departmental operations, communications, meetings, and strategic initiatives. Essential Functions and Responsibilities Executive Support Manage and coordinate the Vice President of Technology’s calendar, including scheduling, prioritization, and meeting logistics. Coordinate travel arrangements, itineraries, and expense reporting. Prepare meeting agendas, presentations, reports, correspondence, and supporting materials. Monitor, prioritize, and respond to communications on behalf of the VP as appropriate. Track action items, deadlines, and commitments to ensure timely follow-up and completion. Technology Leadership Team Support Coordinate Technology Leadership Team meetings, including scheduling, agenda preparation, documentation, and action item tracking. Facilitate communication and collaboration Operations and Corporate Services. Assist with preparation of leadership presentations, monthly reports and executive communications. Project and Operational Support Support departmental planning activities, strategic initiatives, and special projects. Maintain organizational charts, distribution lists, team documentation, and departmental records. Assist with purchasing requests Assist with the administration and processing of technology-related invoices, vendor agreements, software renewals, and lease contracts. Coordinate approvals, maintain contract and vendor documentation, and track renewal dates. Support departmental budget administration by tracking invoices, expenses, and expenditures. Communications and Documentation Draft, edit, proofread, and format executive communications and presentations. Maintain confidential records, files, and sensitive information with a high degree of discretion. Organize and maintain digital documentation repositories, meeting records, and departmental resources. Ensure consistency and professionalism in all written communications and materials. Required Qualifications Associate degree or equivalent combination of education and experience. Minimum of five (5) years of executive administrative support experience supporting leaders or executives. Exceptional organizational, planning, and time management skills. Strong written, verbal, and interpersonal communication skills. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Ability to manage multiple priorities while maintaining attention to detail and accuracy. Demonstrated ability to handle confidential and sensitive information with discretion and professionalism. Preferred Qualifications Bachelor’s degree. Experience supporting technology, engineering, consulting, or professional services organizations. Experience with procurement, vendor management, invoice processing, and contract administration. Familiarity with collaboration and project management platforms such as Microsoft Teams, SharePoint, Jira, Confluence, or similar tools. Disclaimer While AI tools may support your application process, this role is built on human talent. Your judgment, experience, and character matter most, so we encourage you to showcase what makes you uniquely you. Atwell does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Atwell employee. Resumes from approved vendors must be specifically requested by Atwell and approved by the Atwell Talent Acquisition Team. #LI-WS1 Pay Range $46,000—$74,000 USD Atwell Benefits: To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs. Work/Life: Generous Paid Time Off Paid Parental Leave Flexible work schedules are available for some positions Tenure Awards — Travel Vouchers to see the world based on your travel preferences Compensation: Competitive Compensation packages Annual bonuses, spot bonuses and peer recognition awards 401K match - 1:1 up to 4% of compensation Tuition Assistance Student Loan Repayment Paid Licensing / Certification Fees and Renewals Financial Rewards for Obtaining Licensure Employee Referrals Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.) Dependent Care Match ‘Atwell’ness: Medical (BC/BS), Dental (Delta), and Vision (VSP) Family Planning & IVF Benefits Pet Insurance Health Savings Account & Flex Spending Account options Employer paid LTD, STD, and life insurance Metlife Supplemental Benefits covering accident, hospitalization, and critical illness Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services

Responsibilities

Provide comprehensive administrative and operational support to the VP of Technology and the Technology Leadership Team. This includes managing calendars, coordinating travel, handling vendor contracts, and facilitating departmental communications.