TEMP Conference and Events Coordinator at Blackstone Consulting Inc

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

30.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Events Management, Customer Service, Attention To Detail, Critical Thinking, Communication Skills, Time Management, Prioritization, Flexibility, Adaptability, Calendar Management, Reservation System Utilization, Facility Coordination, AV Support, Proactive Attitude

Industry

Environmental Services

Description

JOB DESCRIPTION - TEMPORARY CONFERENCE & EVENTS COORDINATOR Duration: 12-week assignment with possible extension Schedule: Monday–Friday | 7:30am–4:30pm Job Type: Full-Time (Temporary) Pay: $30.00/hour Work Location: In person Important: This is a temporary assignment - lasting 12 weeks with a possible extension. No sick leave, vacation time, or holiday pay is offered for this role. > TEMPORARY Conference & Events Coordinator > Duration: 12-week assignment with possible extension > Schedule: Monday–Friday | 7:30am–4:30pm > Important: This is a temporary assignment lasting 12 weeks with a possible > extension. No sick leave, vacation time, or holiday pay is offered for this > role. > Summary: > Conference + Event Services is a diverse and nimble team that operates the > Campus Conference Center schedules. We are seeking an experienced, organized > administrator/coordinator with strong communication skills and a proactive, > can-do attitude to support the team’s efforts. > Key Qualifications: > * 3+ years of administrative experience > * 1+ year of events management experience (Required) > * 1+ year of customer service experience (Required) > * Strong attention to detail and critical thinking skills > * Ability to anticipate challenges and develop solutions > * Excellent communication skills across all levels > * Proven ability to deliver high-quality results with minimal direction > * Strong time management and prioritization skills > * Flexible, responsive, and able to adapt to schedule changes > * Reliable transportation and ability to commute > > Responsibilities: > * Manage Conference + Event Services calendar and communications > * Answer and triage phone calls and emails > * Conduct weekly conference room walkthroughs and provide status updates > * Utilize the reservation system for space coordination > * Coordinate facility work orders (furniture setups, janitorial, electrical, > etc.) > * Support basic AV needs including Webex, video conferencing, Keynote, and > microphones > * Provide a high level of customer service to stakeholders > * Ensure accuracy of reservation tool details and maintain up-to-date > standard operating procedures and team documentation. > * Responsibilities may expand based on operational needs and may include > additional tasks as assigned Work Location: In person Job Type: Full-Time - TEMPORARY Pay: $30.00/hr Schedule: Monday-Friday * Temporary - 12weeks with possible extension * 8 hour shift * Day shift * Weekdays only #IND Qualifications Key Qualifications: * 3+years' experience as an Admin * You are proactive and a team player * Strong attention to detail and critical thinking skills. * Able to analyze situations, develop creative solutions, and see around corners to anticipate (and solve for) problems. * Superior communication skills, with an ability to summarize and share relevant information in a clear and easy-to-understand way, across all levels. You are poised and skillfully communicate to develop trust and strong partnerships. * Track record delivering high-quality results, with minimal direction, in an environment where expectations are high and timelines are challenging. * You have excellent time management skills, and can multi-task and establish priorities. * You don't need to be reminded to follow-up and follow-through. * Able to remain flexible and prepared for changes to the schedule * Act with a sense or urgency and quickly respond to emails, texts, and phone calls in order to provide a high standard of service to customers and colleagues. Schedule: * Temporary - 12weeks with possible extension * Monday to Friday * Ability to commute Experience: * Customer service: 1 year (Preferred) * Coordinator experience: 1 year (Preferred)

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Responsibilities

The coordinator will manage the Conference + Event Services calendar, handle communications, answer calls and emails, and coordinate facility work orders including furniture setups and basic AV needs. Responsibilities also include ensuring accuracy in the reservation system and maintaining standard operating procedures.