Temporary Administrative Assistant at McGill Environmental Systems Corporation

Delray Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

20.0

Posted On

26 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Management, Electronic Filing, Data Entry, Microsoft Office, Confidentiality, Organization, Attention to Detail, Time Management, Scanning, Indexing, Archiving, Administrative Support

Industry

Environmental Services

Description

JOB DESCRIPTION * Title: Temporary Administrative Assistant * Reports to: Human Resources Business Partner * FLSA Status: Non-Exempt/ Temporary PURPOSE OF THE BUSINESS Make a Real Impact with McGill Environmental Systems At McGill, we turn biodegradable waste into high-quality compost that helps rebuild depleted soils and supports a cleaner, greener planet. Using advanced composting technology, we handle a wide range of organic materials—safely, reliably, and with purpose. Our goal is simple but powerful: to support a more sustainable planet by offering one of the best solutions for soil health. We believe real environmental change should benefit people, the planet, and the economy. When you join McGill, you're joining a team that values hard work, innovation, and doing what's right for our customers, our communities, and the Earth. Whether you're working with machinery, logistics, or sales, your work directly supports a greener, healthier future. PURPOSE OF THE ROLE The Temporary Administrative Assistant provides administrative support to the Human Resources department and other business functions by assisting with document management, electronic filing, data organization, and general office tasks. The primary focus of this position is converting paper records into an organized electronic filing system while maintaining accuracy, confidentiality, and efficiency. This temporary position helps improve document accessibility, supports compliance, and assists with administrative projects that contribute to the overall efficiency of the organization. HOW YOU MAKE AN IMPACT IN THIS ROLE You understand that organization and accuracy are essential to an efficient workplace. You take pride in producing high-quality work, maintaining confidentiality, and ensuring company records are organized, complete, and easily accessible. Your attention to detail and willingness to support administrative projects help improve daily operations across the organization. RESPONSIBLE FOR The Temporary Administrative Assistant is responsible for, but not limited to, the following: * Prepare paper files for electronic scanning by removing staples, paper clips, and bindings. * Scan paper documents into the company's electronic filing system. * Organize, index, and electronically file documents according to established filing procedures. * Verify scanned documents are complete, accurate, legible, and properly saved. * Maintain organized electronic and physical filing systems. * Handle confidential employee and company records with discretion. * Organize and archive records according to company retention guidelines. * Assist with data entry and maintaining accurate administrative records. * Support special administrative projects as assigned. * Maintain an organized and professional work area. * Communicate project progress and any issues to the Human Resources Business Partner. ESSENTIALS FOR THE ROLE To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Language Skills * Ability to read, understand, and follow written and verbal instructions. * Ability to communicate professionally with employees and management. * Ability to accurately prepare and maintain administrative records. Reasoning Ability * Strong organizational and time management skills. * Excellent attention to detail and accuracy. * Ability to prioritize work and manage multiple assignments. * Ability to maintain confidentiality while handling sensitive information. Education / Experience * High school diploma or GED required. * Previous administrative, clerical, or office experience preferred. * Experience with document management, filing systems, or data entry is a plus. Technical Knowledge * Basic computer proficiency. * Working knowledge of Microsoft Office (Outlook, Word, Excel). * Ability to operate office equipment, including scanners, printers, and copiers. * Ability to quickly learn electronic filing and document management systems. SUCCESS PROFILE To thrive in this role, the Temporary Administrative Assistant will demonstrate: Organization Maintains organized records and consistently follows filing procedures. Attention to Detail Produces accurate work while ensuring documents are properly scanned, labeled, and filed. Confidentiality Handles employee and company information with professionalism and discretion. Dependability Demonstrates reliability, accountability, and a strong work ethic. Communication Communicate effectively with supervisors and team members while providing excellent administrative support. Adaptability Adjusts to changing priorities and willingly supports a variety of administrative projects. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT Physical Demands While performing the duties of this job, the employee is regularly required to: * Sit for extended periods while working on a computer. * Frequently use hands and fingers to operate office equipment and handle paperwork. * Stand, bend, and reach while organizing files. * Lift and carry file boxes weighing up to 25 pounds. * Use close vision to review printed and electronic documents. Work Environment The work is primarily performed in a professional office environment with moderate noise levels. Frequent use of computers, scanners, printers, copiers, and other office equipment is required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. OUR COMMITMENT TO EQUAL OPPORTUNITY McGill Environmental Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Responsibilities

The role focuses on converting paper records into an organized electronic filing system while maintaining accuracy and confidentiality. It involves scanning, indexing, and archiving documents to improve accessibility and compliance within the HR department.