The BC Nurses’ Union (BCNU) is a strong, dynamic voice for nurses and nursing in British Columbia, representing more than 50,000 members. BCNU provides collective agreement negotiation and support to its members, as well as professional and advocacy services in the field of research, clinical practice, leadership and education. As the voice of the nursing profession in the province, we advocate for nurses and patients to ensure safe, quality, public health care for all.
Job Title: Administrative Assistant – Membership
Temporary Full-Time (Maternity Leave)
Posting #: MOVEUP-012-25
Bargaining Unit: MoveUP
Category: 4 ($37.95/hour or $69,069 annually)
Starting: July 2025
Position Overview
This position involves a variety of tasks related to preparing documents, maintaining records, and verifying information in databases. This position is responsible for processing member and staff information, reviewing data errors, resolving inconsistencies, deleting unnecessary files/records, and combining data from various sources. The incumbent may also input information into a specific form as well as proofread documents and files. Upon request, the individual may be required to produce statistical information and run reports.

Key Responsibilities

• Maintains and inputs membership information and committee lists, worksite and administrator master file, stewards register, special mailing and LRO links for worksites.
• Ensure that all pre-processing work and posting is done in a structured format to ensure maximum accuracy and compatibility with the Finance department process for dues record keeping.
• Generates mailing labels for full membership mail-outs and weekly label run for stewards register.
• Updates LTD information into members’ records from external source spreadsheets.
• Performs SQL queries to retrieve information from the membership database as requested.
• Performs file imports and compares data entered with source files/documents to ensure accuracy.
• Creates templates, queries, and reports from the database.
• Communicates with members and worksite personnel.
• Generates correspondence to new stewards and resigning stewards.
• Produces membership ID cards from new hire information received from employers.
• Produces merged letters to employers when changes to dues and levies are required.
• Filing, sorting and other related administrative duties as assigned.

Qualifications

THE SUCCESSFUL APPLICANT MUST HAVE:

1. Completion of Grade 12, supplemented by training from a recognized office assistant/secretarial program and 2 years of experience providing administrative support and customer service in an office environment, or an equivalent combination of education, training, and experience. Post-secondary education would be considered an asset (e.g., a diploma or certificate in Business Administration or Applied Business Technology).
2. Strong technical skills and the ability to learn new software and digital applications as they emerge. Demonstrated ability to use MS Office applications at an advanced level and accurately enter data into applicable databases including UnionWare. Familiarity with database operations/management is required.
3. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
4. Ability to research and access information on the Internet.
5. Knowledge of financial procedures within a computerized environment. Good mathematical skills.
6. Ability to proofread and edit documents. Strong attention to detail.
7. Ability to problem solve.
8. Ability to work independently and with others effectively.
9. Ability to organize, multitask and manage competing demands/deadlines. Completes work in a timely manner and monitors own work to ensure quality.
10. Ability to operate related equipment.
11. Ability to type a minimum of 65 wpm.

Required Competencies

• Functional/Technical Skills
• Teamwork
• Member Focus
• Interpersonal Savvy
• Priority Setting
• Time Management
• Action-Oriented
• Dealing with Ambiguity
• Composure
• Compassion
• Perseverance
• Approachability
• Decision Quality
• Learning on the Fly
• Patience
• Technical Learning
• Ethics and Values
• Listening
• Planning
• Problem Solving

Why BCNU?
BCNU values, respects and protects diversity. We take pride in representing a diverse membership and staff. We offer an inclusive and supportive workplace with opportunities for career development and professional advancement as well as a competitive compensation and benefits package.
If you are seeking an opportunity to join a passionate and committed team, we’d like to hear from you

• Maintains and inputs membership information and committee lists, worksite and administrator master file, stewards register, special mailing and LRO links for worksites.
• Ensure that all pre-processing work and posting is done in a structured format to ensure maximum accuracy and compatibility with the Finance department process for dues record keeping.
• Generates mailing labels for full membership mail-outs and weekly label run for stewards register.
• Updates LTD information into members’ records from external source spreadsheets.
• Performs SQL queries to retrieve information from the membership database as requested.
• Performs file imports and compares data entered with source files/documents to ensure accuracy.
• Creates templates, queries, and reports from the database.
• Communicates with members and worksite personnel.
• Generates correspondence to new stewards and resigning stewards.
• Produces membership ID cards from new hire information received from employers.
• Produces merged letters to employers when changes to dues and levies are required.
• Filing, sorting and other related administrative duties as assigned