Temporary Administrator/Coordinators - Fixed Term/Full Time/Part time at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

79300.0

Posted On

06 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Communication, MS Office Suite, Database Management, Document Preparation, Event Coordination, Diary Management, Finance Administration, Marketing Materials Update, Student Support, Query Response, Meeting Organization, Report Formatting, Travel Booking, Stakeholder Engagement, Information Interpretation

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence. Temp Services is an in-house solution for temporary staffing across the University of Auckland. Job Description Te Whiwhinga mahi | The opportunity We are currently seeking expression of interest from candidates that are looking for opportunities. Length of fixed term assignments can range from 6 weeks up to 3-6 months to cover staff vacancies. Assignments can be for full time or part time working hours (Monday to Friday). Depending on the needs of the hiring team, you could be working on site or there maybe flexibility to work hybrid during the week once fully trained. You will be required to support our Service Divisions and/or Faculties with administration support with the following tasks: Assisting a team through a range of administrative functions Updating internal databases student/academic eg SSO, Canvas Processing admissions and enrolments Preparing and formatting documents/reports Responding to queries from Staff and Students Organising meetings, functions and events Co-ordinating agendas and taking minutes Diary management & travel bookings General finance administration Written correspondence Updating marketing materials and maintaining online web content What We’re Looking For: Recent and relevant experience within the tertiary sector or large organisations. Intermediate (ideally advanced) proficiency in the MS Office Suite. Availability to start immediately (we may accommodate a 1-week notice period). Strong verbal and written communication skills are essential for this role. As part of the University of Auckland’s large and complex environment, you will need to confidently engage with diverse stakeholders, interpret information accurately, and produce clear, professional documentation. Your ability to communicate effectively will ensure smooth collaboration and successful outcomes. Salary Range: $55,600 – $79,300 per annum (pro-rated for part-time), depending on the position. Registration Process: To register as a Temp on Campus, you will need to successfully complete: A phone screen Online testing for Word, Excel, and Outlook An interview Successful reference checks (ideally your last 2–3 reporting managers) Direct enquiries only – no agencies. Qualifications While a degree is not essential to the role, it does help with understanding the environment. Additional Information Ngā āhuatanga kei a mātou | What we offer The University of Auckland is committed to providing an excellent working environment through: A competitive salary with five weeks’ annual leave, prorated. Flexible working hours as well as hybrid of being able to work onsite and offsite depending on the role. For more information please visit Staff Benefits. As part of your application please attach a copy of your updated CV with a list of systems/Programmes you may have used in your past roles. To be considered for this role, you must be eligible to work in New Zealand or hold a valid New Zealand work visa. Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Auckland City Campus Position Number: 55567381 UoA Department Name: Talent and Recruitment

Responsibilities

The role involves providing administrative support to various service divisions and faculties, including tasks such as updating databases, processing admissions, and organizing meetings. Additionally, the position requires effective communication with staff and students to ensure smooth operations.