Temporary - City Council Liaison (Austin City Manager's Office ) Work Hours at City of Austin

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Mar, 26

Salary

22.05

Posted On

14 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Public Administration, Customer Service, Municipal Operations, Oral Communication, Written Communication, Data Analysis, Problem Solving, Planning, Organizing, Event Planning, Catering, Inventory Management, Logistics Coordination, File Organization, Multi-tasking, Adaptability

Industry

Government Administration

Description

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. This position will manage the in-person responsibilities associated with City Council meeting days such as managing inventory in the kitchen, preparing the meal spaces for set-up and receiving of catered meals and then cleaning up after meal service. This individual could also expect to prepare the City Council Chambers for meetings to include setting up nameplates and floral arrangements and providing supplies for Council Member stations on the dais. This position will also provide support to the City Manager’s Office as a back-up for answering receptionist phone, receiving constituents/guests for meetings and setting up/breaking down meeting rooms with water and food as needed. Job Description: Purpose: Under direction from the City Manager’s Office, this position assists the Mayor and City Council with information and services. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists with City-related purchases such as subscriptions, meeting materials, office supplies, etc. Organizes travel and related logistics such as lodging, registration, etc. Handles food and beverage logistics for all City Council meetings and special events, including purchasing food, set-up and take-down, and may provide other logistics and site support as needed. Organizes and maintains files related to office correspondence and other pertinent data. Coordinates and plans special events, meetings, and social gatherings. Maintains inventory and purchases supplies and other items. Carries out unusual requests such as searching for hard-to-find items. Runs errands and picks up items as needed. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the principles and practices of public administration and municipal government. Knowledge of the principles and processes for providing customer service and personal services. Knowledge of municipal operations. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective communication and working relationships with city employees and the public Minimum Qualifications: Graduation from an accredited high school or equivalent, plus three (3) years of experience working in a municipal environment. Licenses and Certifications Required: Valid Texas Driver License. Preferred Qualifications: Experience working in a fast-paced environment and communicating with diverse populations and communities, in person, by phone, email and chat. Experience with Microsoft Office including Word, Excel, Outlook and Teams. Experience providing responsive and efficient customer service. Experience in event planning and catering for groups. Basic accounting and skills to process invoices, order products and services. Notes to Candidate: Successful candidates will demonstrate: Ability to provide excellent customer service and work effectively with elected officials, City leaders, and other staff Exceptional organizational skills and the ability to handle multiple tasks, prioritize responsibilities, and adapt to changes in priorities Analytical skills for data analysis and effective problem-solving. Ability to work independently and exercise resourcefulness Flexibility with regard to work schedule When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Background Investigation: A Financial Responsibility Criminal Background Investigation will be required. Location and Hours: City Hall 301 W 2nd St, Austin, TX Work hours and days will vary, but upwards of 20-30 hours per week is anticipated most weeks. Some evenings will be required. Assessment: An assessment may be a part of of the interview process Driving Requirement: This position requires a valid Texas Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. And are in the military or a veteran, you will need to provide a copy of your DD- 214 prior to confirming a start date. Compensation: $22.05 - $23.20/hour Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system. EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. City of Austin Employment Video

Responsibilities

This position manages in-person responsibilities for City Council meetings, including meal logistics and room setup. It also provides support to the City Manager’s Office with various administrative tasks.