Temporary Department Assistant - Elementary & Secondary, NEC (35hrs) at Halton District School Board

Burlington, ON L7N 1M8, Canada -

Full Time

Start Date

Immediate

Expiry Date

03 Oct, 25

Salary

34.8

Posted On

05 Jul, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

G Suite, Communication Skills, Management Skills, Productivity Software, Confidentiality, Collaboration Tools, Interpersonal Skills, Purchasing, Perspectives, Emotional Intelligence

Industry

Education Management

Description

Responsibilities

Manages multiple initiatives and coordinates day-to-day operations, including scheduling meetings and managing online calendars;
Supports with the ordering and purchasing of resource materials;
Assist with the organizing of transportation for students and their families to attend departmental and/or HDSB events; assists with the organizing of departmental meetings, booking rooms/spaces, orders catering and equipment, assists with system-wide communications);
Perform general bookkeeping tasks including reviewing invoices, account reconciliation, and processing payments for special projects.
Monitor departmental budgets, track expenditures, reconcile expenses, and process reimbursement using various financial databases;
Prepare and submit financial documentation such as journal entries, purchase orders, cheque requisitions, and deposit of cheques;
Manage documentation, tracking, and reporting related to special projects (e.g., Summer School, HDSB Learns Together, Math AQ, Core French Exemption processing).
Responds to inquiries and concerns of the public, staff, parents, students, trustees, agencies, and Ministry of Education in a knowledgeable, tactful and supportive manner, identifying those matters that require personal or urgent attention of the supervisor;
Data entry and record keeping (e.g., regularly updates financial budgets for Elementary and Secondary);
Manages SPD Master Databases and updates from multiple sources;
Responsible for System Calendar bookings and liaisoning with e-Learning System Principal;
Support in the planning and delivery of community events;
Assists with the development of interim and summary reports;
Assists with system-wide and community-wide communications as needed;
Responds to internal and community queries and requests;
Maintain accurate budget tracking, including Release Code tracking (e.g., enter in budget trackers both expected amounts using Smartfind Usage Report and actual amounts once reconciled from Sparkrock into budget trackers);
Responds or forwards inquiries to the correct contacts;
Tracking and process timesheets and IPL reimbursements for both Elementary and Secondary panel;
Manage documentation, tracking, and reporting related to special projects; (e.g., Summer School, HDSB Learns Together, Ministry Math AQ, HDSB Open House, Post-Secondary Exploration Event, PA Days, etc.);
Duties as assigned by the SPD Office Supervisor