Temporary Event Logistics Coordinator at Boys & Girls Clubs of Silicon Valley

San Jose, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

35.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Project Management, Executive Administration, Nonprofit Operations, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Canva, Vendor Management, Volunteer Coordination, Budgeting, Written Communication, Verbal Communication, Time Management, Logistics Planning, Administrative Support

Industry

Non-profit Organizations

Description

Description About the Role Boys & Girls Clubs of Silicon Valley is seeking a highly organized, community-minded Temporary Event Logistics Coordinator to lead the operational execution and administrative coordination of our seasonal fundraising and community events. This role will play a critical part in bringing high-profile events to life, including our golf tournaments and Day of the Girl. From planning and logistics to on-site execution, you will help create exceptional experiences that support our mission and strengthen our community. This is a temporary, full-time, on-site position based in San Jose. The ideal candidate thrives in a fast-paced environment, enjoys balancing detailed administrative work with hands-on event execution, and has a passion for creating meaningful community impact. Key Responsibilities Coordinate all event logistics, timelines, and operational plans Manage attendee registrations, donor data, event records, and correspondence Create event signage, flyers, programs, and marketing materials using Canva Develop and maintain spreadsheets, reports, vendor contracts, and presentations using Microsoft Office Coordinate vendors, venues, caterers, rental companies, and event partners Create and manage detailed event timelines, run-of-show documents, and setup schedules Oversee event setup, registration, troubleshooting, and breakdown Recruit, train, and coordinate volunteers and event staff Serve as the primary on-site contact during events Requirements Qualifications 2–4 years of experience in event coordination, project management, executive administration, or nonprofit operations Advanced proficiency in Microsoft Excel, Word, and PowerPoint Experience creating professional materials in Canva Strong administrative, organizational, and project management skills Excellent written and verbal communication skills Ability to manage multiple priorities and meet tight deadlines Flexible schedule, including occasional early mornings, evenings, and event days Ability to stand for extended periods, work outdoors, and lift up to 30 pounds Why Join BGCSV? This is an exciting opportunity to help deliver impactful community and fundraising events that support thousands of youth and families across Silicon Valley. If you enjoy event planning, logistics, and making a difference in your community, we'd love to hear from you.

Responsibilities

Lead the operational execution and administrative coordination of seasonal fundraising and community events. Manage event logistics, vendor relations, attendee registrations, and on-site execution to support the organization's mission.