Temporary External Affairs Adm. Assistant at New Museum of Contemporary Art

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

55460.0

Posted On

23 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention to Detail, Written Communication, Verbal Communication, Project Management, Diplomacy, Emotional Intelligence, Collaboration, Adobe Creative Suite, MS Office, Asana, Design Judgement, Problem Solving, Time Management, Interpersonal Skills, Cultural Knowledge, Positive Attitude

Industry

Museums;Historical Sites;and Zoos

Description

Job Title: Temporary External Affairs Administrative Assistant Department: External Affairs FLSA Status: Non-Exempt Employment Status: Full-Time Temporary (5 months) Salary: $55,460.97 Union Position: No Reports to: Senior Deputy Director and Chief Brand Officer POSITION DESCRIPTION The New Museum seeks a highly organized Temporary Administrative Assistant to support the Chief Brand Officer and the Senior Deputy Director during a pivotal period leading up to the Museum’s reopening in March 2026. This role is ideal for an adaptable, detail-oriented professional who thrives in a fast-paced, high-visibility environment where no two days are the same. RESPONSIBILITIES * Coordinate internal and external meetings, calendars, and logistics across multiple levels of stakeholders * Track projects, timelines, and deliverables to ensure priorities stay on schedule * Design, organize, manage, and proof communications, contracts, and presentation decks with strong design judgement * Serve as a clear, professional point of communication, navigating a range of personalities with discretion and confidence * Provide day-to-day administrative and project support for the External Affairs Department in advance of the New Museum’s reopening. QUALIFICATIONS * At least 2 years of administrative experience in a museum, cultural institution, or creative industry setting * Exceptionally organized with strong attention to detail * Excellent written and verbal communication skills; sound editorial acumen * Proven ability to manage multiple priorities simultaneously in a dynamic environment * Diplomatic, emotionally intelligent, and comfortable working with senior leaders and external partners * Positive, optimistic, and solutions-oriented, with a strong work ethic and collaborative spirit * Foundational knowledge of and passion for contemporary art and culture preferred * Proficiency in MS Office, Asana, and Adobe Creative Suite. BENEFITS First of month of following hire, a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Health Reimbursement Program through the Difference Card, Commuter Benefits Program through the Difference Card, Voluntary Short Term Disability Plan and Long-Term Disability, Life Insurance, Retirement Plan, and other voluntary benefits is offered.  PAID TIME OFF AND HOLIDAYS We offer full-time employees 15 days of paid time off, 8 sick days off and 13 holidays off as accrued and applicable through the fiscal year. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this Job Description describes you, then please apply for this role. ABOUT THE MUSEUM The New Museum's mission is simply "New Art, New Ideas." Founded in 1977 by curator Marcia Tucker with a bold vision of presenting contemporary culture in a critical and scholarly context, the New Museum has been a leader among contemporary art museums for over 40 years, and is among the most respected internationally for its risk-taking curatorial program. The New Museum is a center for exhibitions, information, and documentation about living artists from around the world, focusing on emerging and under-recognized voices, and providing a platform for the artists who are defining our cultural moment. In 2007, the New Museum made history with the inauguration of its first permanent building at 235 Bowery designed by the Tokyo-based firm SANAA. Since that time, over 4 million have visited or attended programs and events, and the Museum has 155 exhibitions featuring over 600 artists from 60+ countries in our galleries, as well as over 1,200 public programs ranging from live performances, conferences, residencies, screening, after-school programs, and family days. For more information about the New Museum and its programs, please visit www.newmuseum.org [http://www.newmuseum.org/]. Equal Opportunity Employer The New Museum of Contemporary Art believes that all persons are entitled to Equal Employment Opportunity and we do not discriminate against our staff members or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. The New Museum provides reasonable accommodation to candidates with disabilities. As per New York State Guidelines, all candidates hired must be vaccinated with the COVID vaccine.

Responsibilities

The Temporary Administrative Assistant will coordinate meetings, track projects, and manage communications for the External Affairs Department. This role requires providing day-to-day administrative support leading up to the Museum’s reopening.