Temporary Grade IV Admin Support - Dietetics at Beaumont Hospital

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

56018.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Computer Literacy, Patient Confidentiality, Scheduling, Medical Transcription, Database Management, Office Administration, Communication, Record Keeping, Patient Coordination

Industry

Hospitals and Health Care

Description

Overview Post Title: Grade IV Clerical Officer – Dietitian’s Department Post Status: Specified Purpose/Temporary Contract Department Department of Nutrition & Dietetics Location: Beaumont Hospital, Dublin 9 Reports to: Dietitian Manager In Charge III Salary: Appointment will be made on the Grade IV pay scale at a point in line with Government pay policy. (€36,470 - €52,758 LSI €54,367 €56,018) Hours of work: 35 hours per week (flexitime) Closing date for applications: Wednesday June 17th 2026 at 12:00pm PLEASE NOTE Beaumont Hospital/the designated hiring manager reserves the right to close the competition early should a sufficient or substantial number and/or quality of applications be received. Position Summary: The successful candidate will work as part of the Department of Nutrition & Dietetics Team in Beaumont Hospital. They will have a high degree of knowledge and understanding of the overall workings of the Dietitian Department. They will be organised, have very good computer literacy and be adaptable and flexible. They will have a high level of awareness of patient confidentiality and ensure patient-centred care is at the forefront of their service. They will follow established policies and procedures. They will provide and effective, consistent and efficient level of clerical support to patients and all members of the healthcare team. They will monitor the smooth running of the Dietitian Dept., liaise with the management team in identifying issues, proposing solutions and implementing changes as needed to meet the demands of the service. To perform such other duties appropriate to office as may be from time to time assigned by the Dietitian Manager or a designated officer Responsibilities Principal Duties and Responsibilities: Service ManagementResponsible for the administration duties within the Department and assist with the overall smooth running of the Department including:o Answer, screen and route telephone calls that come into the Department o Open and sort Department mailo Transcribe and type materials to include all correspondance on clinics, service discharges and meetings where appropriate. o Maintain Department files and recordso Collect and record information on hospital and department databaseso Compile and distribute reports and meeting minutes where appropriateo Monitor and maintain office equipment and supplies o Photocopying and scanning when necessaryo Tracking of medical charts o Filing of Dietetic notes in medical charts when necessaryo Order stationary supplies from Stores on a weekly basis and keep the office stocked with necessary diet sheets and stationary.o Complete annual stock take for Department OPD Clinic Duties including:o Scheduling of OPD Dietitian led Clinic appointmentso Pull medical charts for OPD clinicso Complete any relevant administration letters post OPD clinicso Responsible for maintaining OPD waiting lists Maintaining Standards· To comply with all relevant statutory, local and hospital regulations and policies at all times· Undertake training and further learning to develop the personal skills required to improve patient care· Attendance at meetings where requested by Dietitian Department Manager. Communication· Strong communication links with the Dietitian Department staff· Communication within the department and be the point of communication to all staff in the team· Initial point of contact for patient queries· Coordinate/book all relevant patient appointments· Type all relevant correspondence in relation to the operations of the department where applicable Qualifications Selection Criteria: Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria. Mandatory: Professional Qualifications, Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied. Or (ii) Passed an examination of at least equivalent standard Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post. Health A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Character Each candidate for and any person holding the office must be of good character. Desirable: • Previous Grade IV experience• Relevant experience in the healthcare setting (acute hospital, rehab centre etc)

Responsibilities

Provide comprehensive clerical and administrative support to the Department of Nutrition & Dietetics, including managing telephone calls, mail, and medical records. Coordinate outpatient clinic appointments and maintain waiting lists to ensure smooth departmental operations.