DESCRIPTION:

The Progressive Housing Society is a leader in our community. We work hard to provide the best outcomes for our clients. We believe in empowering people to live well. That is why we help clients with their basic needs while also helping them to live as independently as possible in the community. Access to food, shelter, and healthcare is essential, but we also help clients develop and maintain life skills. All our programs are designed to support clients with their individual needs and preferences in mind.

THE OPPORTUNITY:

We are seeking a detail-oriented and organized HR Assistant for a term position to support the Human Resources department in delivering timely and efficient administrative support. This role plays a key part in the recruitment and onboarding process, maintaining HR documentation, and assisting with data entry and reporting.
EMPLOYEE CATEGORY: EXEMPT - Full-Time, Term (Until December 15, 2025, with the possibility of extension)
SALARY RANGE: $30-$32 per hour
NUMBER OF VACANCIES: 1 (one) vacancy
HOURS OF WORK: Monday - Friday 9:00 AM - 5:00 PM, but may vary according to operational needs.

QUALIFICATIONS

• Completion of a degree program in either Human Resources or a related field
• 2 years working in Human Resources
• Experience working in a unionized environment preferred
• Experience working in a non-profit environment preferred
• Experience working with HRIS systems (ComVida) preferred
• Effectively uses MS Excel, Word & Outlook at an intermediate to senior level
• Ability to maintain high accuracy and attention to detail
• A valid BC driver’s license and access to a personal vehicle for business related purposes
• Criminal Record Check Clearance

SKILLS AND ABILITIES

• Excellent written and verbal communication skills
• Provides quality service to customers in a courteous and patient manner
• Works effectively independently and in a team environment
• High degree of urgency, and ability to prioritize
• High level of integrity with the ability to handle HR files in a professional, confidential manner
• Adapts to changing work environments, work priorities, and organizational needs
• Actively listens, and probes for information to clarify requests
• Uses tact and discretion when discussing problems and eliciting sensitive or confidential information
• Ability to work both independently with little supervision, as well as in a collaborative team environment

• Send pre-screening questions to job applicants and follow up with candidates who have not responded
• Review candidate responses and send rejection emails to those who do not meet the criteria
• Schedule interviews with qualified candidates using Calendly and send the appropriate links
• Monitor Calendly and interview schedules daily to ensure all pre-screens are completed
• Print resumes and interview questions in preparation for interviews
• Conduct reference checks for selected candidates and document feedback
• Update various tracking spreadsheets to maintain accurate records
• Supports with the organization and preparation of hiring, training, and onboarding events
• Assists with preparing onboarding packages for mass hiring and individual new hires
• Assemble and maintain orientation packages with contracts, policies, and checklists
• Review onboarding documents for accuracy and completeness; follow up on missing forms
• Assist with entering onboarding information into the HRIS system (ComVida)
• Create and maintain up-to-date employee personnel files in both hard copy and digital formats
• Support onboarding coordination with IT and Payroll, including account setup and documentation collection
• Assist in the offboarding processes by scanning and organizing exit documents
• Enter new employee details, training completions, and staff changes into ComVida
• Run staffing, training, and scheduling reports in ComVida as needed
• Track new hire orientation and probation periods using ComVida and internal spreadsheets
• Manage ANII (absence notification) entries and ensure timely updates
• Submit benefit application forms and related documents to eligible employees
• Assist with benefit enrolment tracking and document management for unionized staff
• Support updates to employee seniority lists and union documentation
• Draft hiring and change forms as directed by the HR team
• Scan and file HR documents, including onboarding forms, training records, and interview materials
• Collect employee forms such as Municipal Pension Plan applications and vehicle insurance reimbursement forms
• Order supplies such as business cards and onboarding materials as needed
• Assist with updating company policies, procedures, and internal HR documents
• Provide day-to-day administrative support to the HR department and perform other duties as required