Temporary Traveling Personal Assistant

at  The Assistant Company

The Assistant Company has been retained by a high profile Executive to find a Personal Assistant to work out of the home office of their Miami Estate and who can travel with the Principal when needed. Please note this position will start off as a temporary/trial position before it converts to a permanent position. READ THE ENTIRE AD BEFORE APPLYING

POSITION SUMMARY

Performs administrative and support functions for the Principal.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• Three years of experience in office administration
• Or combination of equivalent experience, education, and training

SKILLS

• Proficient use of MS Office Products and Apple Devices
• Experience using Quicken application
• English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail

• Manages the office effectively and efficiently
• Maintains order and organization within the office and tasks that are being assigned
• Keeps errands and drivers’ tasks organized to ensure efficient operations
• Inspects security logs and reports shortcomings or issues to Director of Property Operations
• Helps oversee property and property staff; coordinate staff schedules
• Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention
• Records messages, completes logs, and notifies appropriate parties
• Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
• Indicates updated status of incoming packages and notifies appropriate parties
• Secures credit card, assigns to proper parties, and maintains receipts
• Ensures sign-in procedures are followed
• Updates calendar according to itineraries, and notifies appropriate personnel
• Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities.
• Ensures required logs are maintained, and copies and files document to maintain accurate recordkeeping
• Performs general housekeeping duties in the Office area
• Complies with company policies and procedures
• Performs other duties as needed