Temporary Wedding and Events Primary Coordinator at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

21.5

Posted On

21 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Client Communication, Vendor Management, Building Security, Audio Systems, Lighting Systems, Organ System Operation, Customer Service, Diplomacy, Tact, Time Management, Physical Activity, Lifting

Industry

Hospitals and Health Care

Description

Heinz Chapel is seeking a Part-Time Temporary Wedding and Events Primary Coordinator. Be part of a team that has hosted weddings and events for happy couples and guests for decades at a breathtaking, iconic building in Pittsburgh. Duties for this role include, but are not limited to: Serves as the Chapel representative at weddings and events for clients, vendors and guests. Heinz Chapel is non-denominational and open to all faiths. Communicates with wedding couples in the weeks leading up to their wedding, oversees the rehearsal in tandem with the officiant, and coordinates during the ceremony. Acts as a building steward, maintaining keys and badge access. Secures and opens the building. Oversees vendor (photographers, videographers, officiants, etc.) compliance with guidelines and strict time schedules. Develops an understanding of all technical aspects of the Chapel, including audio and lighting systems and recorded organ system. Other duties and special projects as assigned. Opportunity to work additional events as available (concerts, etc.) Weekend and evening work will be required in this position. Incumbent to work approximately 2 weekends per month. Every attempt will be made to provide work schedules at least one to two months in advance. Note: This position is part-time and will pay $21.50 per hour. Chapel guidelines and policies need to be followed; however, each event (wedding, memorial service, etc.) requires the incumbent to be sensitive to the individuals involved. Must handle difficult and complex situations with tact and diplomacy to maintain a service-oriented environment. Weekend and evening work is essential. Availability Requested Preferred Thursdays 3:45-5:45 PM Fridays 1:30-7:15 PM Saturdays 10:30 AM - 6:30 PM Occasional Sunday afternoons Accepted Fridays 3:45 PM-7:15 PM Saturdays: 10:30 AM - 6:30 PM Occasional Sunday afternoons This role involves moving through the Chapel building and grounds during events and tours, which may include extended periods of physical activity. The position requires the ability to lift objects up to 30 pounds. If needed, reasonable accommodations will be made to enable individuals to perform the essential functions of this role. A High School Diploma or GED is required. Customer service and/or event planning experience preferred.

Responsibilities

The coordinator serves as the Chapel representative at events, communicating with couples, overseeing rehearsals, and coordinating ceremonies while ensuring vendor compliance with guidelines and schedules. This role also involves acting as a building steward, managing access, securing the facility, and understanding technical aspects like audio and lighting systems.