Tenant Coordinator at Vestar Properties Inc

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Lease Administration, Abstract Leases, Track Critical Dates, Process Tenant Allowances, Negotiate Tenant Approval Packages, Design Guidelines Adherence, Construction Monitoring, Permit Process Monitoring, Utility Coordination, Signage Administration, Pre-Construction Meetings Facilitation, Punch List Completion Monitoring

Industry

Real Estate

Description

Who We Are: Vestar is a nationally recognized leader in the acquisition, management, leasing, and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader. Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops, and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points. RESPONSIBILITIES: Management of Tenant related predevelopment, design and construction activities with the following defined job responsibilities: LEASE ADMINISTRATION. SHOPS, MAJORS AND PADS: * Abstract leases and track critical dates and Landlord delivery obligations. * Schedule and distribute Official Notices (Delivery, Turnover, Default, etc.). * Process Tenant Allowances and distribute Closeout Documents. * Facilitate Pre-Construction Meetings with Tenant. * Distribute Landlord shell and site plans for Tenants’ use in designs. * Negotiate “Tenant Approval Packages” (elevations, building and site layout, hardscape/landscape, etc.) (Anchors/Majors/Shops/Pads). * Coordination/distribution of Tenant/Pad prototype plans. * Coordinate Landlord approval of Tenants’ Contract Documents in accordance with project Design Guidelines. * Liaison to Tenants’ Design/Planning counterparts (Anchors/Majors/Shops/Pads). PLANNING/CONSTRUCTION ADMINISTRATION. SHOPS, MAJORS AND PADS: * Facilitate Pad turnovers. * Facilitate Pre-Construction Meetings with Tenants and property management. * Address any field coordination issues. * Monitor Tenant Construction activity. * Facilitate Turnover walk-thrus and monitor Punch List completion. * Monitor Tenant Construction activity. * Monitor the timely receipt and completeness of offsite utility permits, onsite utility permits, building utility service permits, Tenant Improvement utility permits, etc. to facilitate construction continuity and maintain project schedules. * Coordinate with the municipalities and utilities with regard to their respective inspection processes and subsequent occupancy requirements. * Monitor the Permit Process and utilities Design Consultants throughout the building permit approval process. * Coordinate with the municipalities and utilities with regard to their respective inspection processes and subsequent occupancy requirements. SIGNAGE ADMINISTRATION: * Distribute Sign Plans and process Tenant sign submittals (Shops/Pads). * Process Landlord approval of Tenant signage (Anchors/Reverse Build Majors/Shops/Pads). * Coordinate and maintain Site Signage Programs. Vestar is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law. Eligibility: Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Vestar.

Responsibilities

The role involves managing tenant-related predevelopment, design, and construction activities, focusing heavily on lease administration tasks such as tracking critical dates and processing tenant allowances. Key duties also include facilitating pre-construction meetings, negotiating approval packages, and monitoring construction progress for shops, majors, and pads.