Tenant Experience Coordinator at Inland Companies Office LLC

Milwaukee, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Tenant Relations, Hospitality, Customer Service, Administrative Coordination, Vendor Management, Service Request Coordination, Event Coordination, Move-in Coordination, Invoice Processing, Insurance Certificate Tracking, Lease Administration, Reporting, Data Tracking, Bid Proposals, Service Contracts, Tenant Billing

Industry

Real Estate

Description

Description At Colliers | Wisconsin, we believe the best buildings do more than function well. They create experiences that help people feel connected, supported, and proud of where they work. Our Thrive on Collaboration property was intentionally designed to foster connection, creativity, and community. We are looking for a Tenant Experience Coordinator who enjoys being at the center of that experience and takes pride in helping a building run smoothly while making people feel genuinely welcomed. This role is a great fit for someone who enjoys building relationships, staying organized, and being the go-to resource for tenants, vendors, and on-site partners. You will balance hospitality and customer service with strong administrative coordination, playing a visible role in how tenants experience the building day to day. Tenant Experience and Community Support Serve as a primary point of contact for tenants, providing friendly, responsive, and professional support Partner closely with the building engineer to coordinate and follow up on tenant service requests Assist with tenant events, networking opportunities, and community-building initiatives Coordinate tenant move-ins, orientations, and welcome materials Build positive working relationships with tenants and vendors Administrative and Operational Support Process and code vendor invoices accurately Track and maintain vendor and tenant insurance certificates Assist with lease administration tasks including correspondence, abstracts, and document organization Support reporting, data tracking, and general administrative needs for the property team Financial and Project Coordination Assist with bid proposals, service contracts, and bid comparisons Support tenant billing for work orders, HVAC usage, and meter readings Help coordinate tenant improvement projects and capital initiatives by keeping documentation and timelines organized Front Desk and Office Coordination Act as a welcoming first point of contact for tenants, vendors, and guests Coordinate meetings, inspections, tours, and community events Assist with basic office, phone, and technology coordination as needed Requirements What We’re Looking For 2+ years of experience in a tenant-facing, hospitality, office coordination, administrative, or property-related role Strong customer service mindset with confidence communicating with a variety of stakeholders Excellent organization and follow-through in a fast-paced environment Comfort using Microsoft Office, especially Excel, and learning new systems A polished, approachable demeanor with discretion and professionalism Nice to Have Experience in commercial property management Exposure to property management or work order systems such as Yardi, MRI, Angus, or similar Experience supporting projects, events, or coordinated initiatives Why Colliers | Wisconsin You’ll join a collaborative, people-focused team that values professionalism, connection, and growth. At our Thrive on Collaboration property, you will have the opportunity to make a visible impact on the tenant experience while growing your career with a respected industry leader. Benefits Include Multiple medical plan options Dental and vision insurance Flexible spending plans Short- and long-term disability coverage 401(k) participation from day one Company-paid life insurance Generous PTO and paid holidays Educational assistance Colliers | Wisconsin is an equal opportunity employer committed to creating an inclusive workplace where everyone feels valued and supported. Ready to help create a workplace where collaboration thrives? Apply today. Questions? Contact Alyssa Ellis, Senior People Services Generalist, at 414-278-6829 or alyssa.ellis@colliers.com.

Responsibilities

The coordinator will serve as the primary point of contact for tenants, providing support, coordinating service requests with the engineer, and assisting with community-building initiatives and tenant move-ins. This role also involves significant administrative and operational support, including processing invoices, tracking insurance, and assisting with lease administration tasks.